Executive Personal Assistant

Phoenix Group Holdings; Greater London; Hybrid; GBP 53,000 - 63,000; Full time

Job summary

A leading financial services firm in London is hiring an Executive Personal Assistant to support the Chief People Officer. The ideal candidate will provide high-level administrative support, ensuring confidentiality and efficiency. Responsibilities include managing correspondence, preparing reports, and coordinating meetings. The role requires excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office tools. A salary of £53,000 - £63,000 plus benefits such as private medical cover and substantial annual leave is offered.

Benefits

Private medical cover

38 days annual leave

Excellent pension

Volunteering days

Qualifications

• Experience supporting a board executive as an Executive Assistant or similar role.
• Exceptional organizational and time-management skills.
• Advanced written and verbal communication skills.

Responsibilities

• Provide highly confidential administrative support to the Chief People Officer.
• Manage multiple priorities and meet deadlines.
• Prepare high-quality correspondence, reports, and presentations.

Skills

Support to executives

Organizational skills

Communication skills

Technical proficiency in PowerPoint

Professionalism

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Teams

SharePoint

Job description

We have an incredible opportunity to join us here at Phoenix Group as an Executive Personal Assistant to join our People Function team.

Job Type : 12 month FTC

Location : This is a London-based role, requiring a minimum of 3 days per week in the office. These days must align with the Chief People Officer’s on-site schedule. There will also be travel between Birmingham, Edinburgh and London offices for Leadership Team meetings.

Flexible working : All of our roles are open to part-time, job-share and other types of flexibility. We will discuss what is important to you and balancing this with business requirements during the recruitment process.

Closing Date : 05 / 01 / 2026

Salary and benefits : £53,000 -£63,000 DOE plus an indicative bonus range of 16-32%, private medical cover, 38 days annual leave, excellent pension, 12x salary life assurance, career breaks, income protection, 3x volunteering days and much more

Who are we?

We want to be the best place that any of our 6,600 colleagues have ever worked.

We’re Phoenix Group, we’re a long‑term savings and retirement business. We offer a range of products across our market‑leading brands, Standard Life, SunLife, Phoenix Life and ReAssure. Around 1 in 5 people in the UK has a pension with us. We’re a FTSE 100 organisation that is tackling key issues such as transitioning our portfolio to net zero by 2050, and we’re not done yet.

The role

We’re currently recruiting for an Executive Personal Assistant to join our People Team supporting our Chief People Officer to provide an efficient, effective and highly confidential administrative and secretarial support service. Role holders are fully involved in all their business activities including supporting their work, sometimes of a sensitive nature, linked to business strategy. The ability to work independently and collaboratively, comfortable taking initiative and working autonomously, while also contributing effectively as part of a team to achieve organisational goals is key for this role.

What are we looking for?

• Proven experience supporting an ExCo / Board executive, preferably a CPO before in an Executive Assistant, Personal Assistant, or similar role providing high‑level administrative and organisational support to senior executives
• Exceptional organisational and time‑management skills, with a track record of managing multiple priorities and meeting deadlines. Ability to manage competing demands while maintaining accuracy and attention to detail.
• Advanced written and verbal communication skills, experience in preparing high‑quality correspondence, reports, and presentations; taking accurate minutes; and liaising professionally with internal and external stakeholders. Ability to communicate clearly and confidently on behalf of senior leaders.
• High‑level technical proficiency, Particularly strong skills in PowerPoint (for executive presentations), Excel (for budgets, reports, and data analysis), and Word (for professional documentation). Familiarity with collaboration tools such as Teams or SharePoint is advantageous.
• Professionalism, integrity, and discretion, demonstrated ability to handle sensitive information with confidentiality and sound judgment. Builds trusted relationships through integrity and discretion, enabling successful collaboration

We want to hire the whole version of you.

We are committed to ensuring that everyone feels accepted and welcome applicants from all backgrounds. If your experience looks different from what we’ve advertised and you believe that you can bring value to the role, we’d love to hear from you.

If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best.

Please note that we reserve the right to remove adverts earlier than the advertised closing date. We encourage you to apply at your earliest opportunity.