Executive Personal Assistant

NHS; Baildon; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare organization in the UK is looking for a Senior Executive Assistant to support the Chief People Officer. The ideal candidate will manage complex diaries, take minutes in meetings, and contribute to the strategic vision of the organization. Essential qualifications include GCSE English and significant experience in Executive Personal Assistant roles. This position promises a dynamic work environment focused on efficiency and effectiveness within the trust's values.

Qualifications

• GCSE English qualification or equivalent is necessary.
• Experience in managing complex diary systems is required.
• Ability to take formal minutes and notes at meetings.

Responsibilities

• Manage diaries and schedule of the Executive Director.
• Take accurate minutes and submit collations from meetings.
• Support with the delivery of the Trust's strategic vision.

Skills

Effective work scheduling

Minute taking

Action log maintenance

Diary management

Initiative

Education

GCSE English qualification or equivalent

NVQ Level 3/4 or equivalent experience

RSA III or equivalent experience

Job description

Job Summary

Senior Executive Assistant support to the Chief People Officer within the People Matters Directorate.

Key Purpose

Provide comprehensive, confidential executive support to the Chief People Officer, ensuring the smooth, efficient and effective running of their office while demonstrating the Trust’s values.

Responsibilities

• Manage diaries and schedule, prioritising the Executive Director’s commitments.
• Take minutes and notes of complex meetings and collate submissions.
• Maintain action logs and manage multiple and complex diary systems.
• Support the Executive Management Team, contributing to the delivery of the Trust’s strategic vision.
• Act as a positive role model for executive support services, championing Trust values and behaviours.
• Work autonomously, exercising initiative and creativity.

Person Specification

Essential Qualifications

• GCSE English qualification or equivalent.
• NVQ Level 3/4 or equivalent experience.
• RSA III or equivalent experience.

Essential Experience

• Effective management of director’s work scheduling, assisting with prioritisation.
• Formal minute and note taking of complex meetings.
• Timely and accurate maintenance of action logs and submission collations.
• Management of multiple and complex diary and bring‑forward systems.
• Significant Executive Personal Assistant experience at senior management level.

Desirable Experience

• Experience of planning and projects managing large‑scale events.

Legal and EEO Statement

Right to work in the United Kingdom must be confirmed before appointment and maintained throughout employment with Bradford District Care NHS Foundation Trust.

Closing date: 31 December 2025

Shortlisting: 5 January 2026

Interviews: 16 January 2026 (proposed)

All staff are encouraged to apply as soon as possible; the vacancy may be closed early if sufficient applications are received.

Location

New Mill, Saltaire, BD18 3LD

Contact

Bradford District Care NHS Foundation Trust – https://www.bdct.nhs.uk/current-vacancies/