Executive Officer

Brook Street; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Brook Street is recruiting an executive support professional to assist a Deputy Director in a government office. The role combines proactive administration, diary/inbox management and strategic coordination, with a focus on using digital tools to keep priorities on track.

You will handle communications, organise information for quick retrieval, and coordinate briefings and meetings, including events and off-sites, while building strong relationships across the directorate and wider government.

Qualifications

• Experience providing proactive support to senior leaders in a large or complex organisation, including diary/inbox management, planning and prioritisation.
• Strong digital skills, including experience using productivity tools and AI/automation to improve efficiency and reduce administrative effort.
• Excellent organisational judgement—able to anticipate needs, manage competing priorities and ensure actions are followed through.
• Confident communication and relationship-building with senior stakeholders and colleagues.

Responsibilities

• Maintain accurate, up-to-date workforce data including headcount, vacancies, recruitment campaigns, transfers and cost centre changes.
• Provide proactive and strategic support to the Deputy Director, including diary and inbox management and careful prioritisation.
• Act as first point of contact for the Deputy Director’s office, sorting communications and coordinating inputs.
• Use digital productivity tools (including AI/automation) to summarise meetings, capture decisions, track actions and organise information.
• Develop and maintain simple, effective ways of organising records, decisions and actions for follow-through.
• Coordinate briefings, reports and returns, ensuring timeliness, accuracy and proportionality.
• Coordinate participation in meetings, events and off-sites, and help organise team activities.
• Build strong working relationships across the directorate, department and wider government.

Skills

Senior leadership support

Diary & inbox management

Planning & prioritisation

Digital productivity tools

AI / automation literacy

Stakeholder relationship building

Tools

Office productivity software

AI/automation tools

Job description

Full Time temporary job - LongTerm ongoing

Monday to Friday - 9am to 5pm

Remote working but will need to attend office when required

If you enjoy bringing structure to busy days and making things run more smoothly for senior leaders, this is a brilliant opportunity. Our client is hiring for a reputed client where you'll support a Deputy Director's office with proactive coordination, reliable administration and smart use of digital tools-so priorities stay on track and key information is always easy to find.

What you'll be doing:

• Maintain accurate, up-to-date workforce data, including headcount, vacancies, recruitment campaigns, people transfers and cost centre changes-helping to support payroll and financial alignment
• Provide efficient, proactive and strategic support to the Deputy Director, including diary and inbox management and careful prioritisation
• Act as the first point of contact for the Deputy Director's office-sorting important communications, coordinating responses and gathering input from colleagues
• Use digital productivity tools (including approved AI/automation) to summarise meetings, capture decisions, track actions and organise information for quick retrieval
• Develop and maintain simple, effective ways of organising records, decisions and actions to ensure follow-through
• Commission and coordinate briefings, reports and returns, ensuring they're timely, accurate and proportionate
• Coordinate participation in meetings, events and off-sites, and help organise team activities such as all-staff meetings, new starter sessions and away days
• Build strong working relationships across the directorate, department and wider government

What you'll bring:

• Experience providing proactive support to senior leaders in a large or complex organisation, including effective diary/inbox management, planning and prioritisation
• Strong digital skills, including experience using productivity tools and AI/automation to improve efficiency and reduce administrative effort
• Excellent organisational judgement-able to anticipate needs, manage competing priorities and ensure actions are followed through
• Confident communication and relationship-building skills with senior stakeholders and colleagues

Additional information:

• You'll help leadership teams make better use of everyday office productivity tools to support simpler, more efficient ways of working

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.