Executive Assistant to CEO and COO (HEO)

Brook Street; York and North Yorkshire; Hybrid; GBP 22,000 - 31,000; Full time

Job summary

Brook Street in York is seeking an Executive Assistant to support the CEO and COO (HEO). You will manage a busy inbox, keep trackers up to date, and coordinate diaries for senior leaders, ensuring papers are prepared ahead of meetings.

The role requires excellent organisation, strong communication, and proficiency with Outlook, PowerPoint, Excel and OneNote. Hybrid working, 37 hours per week, £19.23 per hour, and the assignment runs until 02/05/27.

Qualifications

• Experience in a PA or business support role or strong knowledge of corporate support functions.

Responsibilities

• Managing a very busy inbox, prioritising items and flagging urgent actions.
• Keeping task trackers up to date with ownership and deadlines.
• Coordinating diaries for the Deputy CEO and COO with clear communication of appointments.
• Preparing meeting materials and briefings in advance for internal/external meetings.
• Minute taking and tracking actions for senior forums.
• Liaising with internal/external stakeholders and representing senior leaders professionally.
• Arranging travel and processing expenses when needed.
• Collaborating with the Chief of Staff to provide seamless support.

Tools

Outlook

PowerPoint

Excel

OneNote

Job description

Executive Assistant to CEO and COO (HEO)

Executive Assistant to CEO and COO (HEO)

If you thrive in a fast-paced, people-focused environment and you enjoy keeping senior leaders one step ahead, this is a fantastic opportunity to support a respected leadership team. Our client is hiring for a reputed client, where your organisation, attention to detail, and proactive mindset will make a real difference every day.

What you'll be doing:

• Managing a very busy inbox-identifying priorities, actioning where appropriate, and flagging urgent items
• Keeping task trackers up to date: monitoring actions, ownership and deadlines to ensure nothing slips
• Coordinating diaries for the Deputy CEO and COO-prioritising appointments and ensuring everything is clearly communicated
• Preparing meeting materials, supporting briefings and ensuring papers are ready in advance of internal and external meetings
• Supporting senior forums: minute taking, capturing actions, and ensuring decisions are tracked and progressed
• Liaising with a wide range of internal and external stakeholders, building trusting relationships and representing senior leaders professionally
• Proactively spotting urgent issues and escalating them while working across teams to drive timely delivery
• Arranging travel (e.g., rail/hotels) and processing expense claims when the Diary Manager is not available
• Working closely with the Chief of Staff to ensure a seamless support service

What you'll bring:

• Experience in a PA or business support role, or strong knowledge of corporate support functions
• A confident, service-orientated approach-always looking for smarter, more efficient ways of working
• Excellent organisational skills with a keen eye for detail and the ability to self-manage
• Strong verbal and written communication skills
• Competence with Microsoft Office, particularly Outlook, PowerPoint, Excel and OneNote
• Time-management and prioritisation skills that hold up in a busy, demanding environment
• The ability to collaborate effectively with stakeholders at all levels

Additional information:

Working pattern:

37 hours, Monday to Friday

Training:

Full office attendance for the first 2 weeks; hybrid thereafter with at least 2 days in the office

Assignment:

until 02/05/27

Pay rate:

£19.23 per hour

If you're ready to bring order, calm and momentum to a busy leadership diary and inbox, we'd love to hear from you.

Executive Assistant role in York.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.