Executive Officer

Brook Street; Leeds; Hybrid; GBP 29,000 - 32,000; Full time

Job summary

Brook Street is seeking an Executive Administration Officer in Leeds, hybrid with 3 office days per week. 37 hours per week, pay rate £15.17 per hour, assignment until 31/03/27.

You will support the CFO team and Commercial Team with contract management and administrative tasks across England and Wales. The role focuses on managing a shared inbox, organising documents, updating contracts, and providing proactive, detail‑driven admin support to ensure deadlines are met and information remains

Qualifications

• Strong planning and organisational skills to prioritise workload.
• Excellent verbal and written communication with stakeholders.
• Proficient in Microsoft 365 including Outlook, Word, Excel and SharePoint.
• Attention to detail with accurate data management.
• Experience providing admin/operational support in commercial/procurement/contract management.
• Proactive approach to escalate issues when needed.

Responsibilities

• Manage a shared inbox and route enquiries with timely responses.
• Keep CFO SharePoint site organised and documents stored correctly.
• Support updating contracts and commercial records under the Commercial Contract Manager.
• Coordinate controlled sharing of documents with stakeholders.
• Maintain trackers and action logs to keep the team on track.
• Review requests, identify next actions, and escalate as needed.
• Support commercial colleagues with admin tasks to meet deadlines.
• Prepare management information reports for internal and external stakeholders.
• Handle sensitive and commercially confidential information with care.

Skills

Planning

Communication

Microsoft 365

Attention to detail

Administrative support

Procurement/Contracts

Proactive approach

Tools

Outlook

Word

Excel

SharePoint

Job description

Executive Administration Officer
Location: Leeds, West Yorkshire (LS1 4AP)
Working pattern: Hybrid (3 office days per week) | 37 hours per week
Pay rate: £15.17 per hour | Assignment: until 31/03/27

If you enjoy bringing order to busy workstreams, keeping information spot‑on, and supporting commercial teams to deliver real outcomes, this is a great opportunity. Our Client is hiring for a reputed client within the Government, supporting the management of contracts and commercial activity across a high‑profile portfolio in England and Wales.

What you'll be doing:

• Managing a shared inbox-logging enquiries, allocating them appropriately, and ensuring timely responses
• Keeping the CFO team's SharePoint site organised, with documents stored accurately in the right places
• Supporting the updating of contracts, contract documentation and commercial records (under the direction of the Commercial Contract Manager)
• Coordinating the controlled sharing of documents with relevant stakeholders
• Maintaining trackers, action logs and other management information to keep the team on track
• Reviewing incoming requests, identifying the next actions, and escalating matters appropriately
• Supporting commercial colleagues with agreed administrative and operational tasks to meet deadlines
• Coordinating accurate and timely management information reports for internal and external stakeholders
• Handling sensitive and commercially confidential information with care

What you'll bring:

• Strong planning and organisational skills, with the confidence to prioritise your own workload and meet deadlines
• Excellent verbal and written communication-clear, confident, and comfortable dealing with a wide range of stakeholders
• Confident use of Microsoft 365, including Outlook, Word, Excel and SharePoint
• An eye for detail-able to maintain accurate data sets and present information clearly
• Experience providing administrative or operational support within a commercial, procurement, contract management or similarly regulated environment
• A proactive approach-knowing when something needs to be escalated to the right person

Additional information:

• You’ll be based within the Rehabilitation Services Commercial Team, supporting the Creating Future Opportunities (CFO) Commercial Team and the wider Rehabilitation Services Commercial Team (CFO portfolio of contracts delivering rehabilitation and employment‑related services across England and Wales).
• You’ll help the team respond effectively to stakeholder and supplier enquiries, acting as a helpful first point of contact for requests and issues.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex‑military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.