Admin Officer

Brook Street; Newcastle upon Tyne; Remote; GBP 17,000 - 23,000; Full time

Job summary

Brook Street is seeking an organised Admin Officer to provide comprehensive administrative and executive support to senior leaders and the wider team. The role is remote with the nearest Brook Street office in the UK and offers 37.5 hours per week, from 9:00am to 5:00pm with flexible options.

You will manage diaries, coordinate meetings (virtual and in-person), take minutes, prepare papers, arrange travel, and support decision-making with background information. DBS and vetting may apply.

Qualifications

• Experience in an administrative support role.
• Excellent communication and organisational skills.
• Strong attention to detail and a professional approach.
• Confidence working with a range of stakeholders.
• Ability to manage competing priorities and remain effective in a busy environment.

Responsibilities

• Managing diaries and coordinating meetings for Executive Directors
• Arranging virtual and face-to-face meetings, including logistics and room bookings
• Taking minutes and notes, ensuring actions are captured and followed up
• Preparing, reviewing and coordinating papers and meeting materials
• Booking and coordinating travel arrangements
• Researching and preparing background information to support meetings and decision-making
• Liaising with internal and external stakeholders and building strong working relationships
• Providing general administrative support to help the team operate effectively

Skills

Administrative support

Communication

Organisational skills

Attention to detail

Stakeholder management

Priorities management

Job description

Admin Officer
Location: Remote - nearest office; Citygate, 1st Floor, NE1 4WH
Working Days / Hours: 37 1/2 hours Monday - Friday
Working Pattern: 9:00am - 5:00pm (can be flexible)
Pay Rate: £14.52 per hour
Are you an organised, proactive administrator who enjoys keeping things running smoothly? Hiring for an Admin Officer, this is an important support role providing comprehensive administrative and executive assistance to senior leaders and the wider team. You'll be the calm, reliable person who helps meetings happen, actions land, and decisions are properly supported.

What you'll be doing:

• Managing diaries and coordinating meetings for Executive Directors
• Arranging virtual and face-to-face meetings, including logistics and room bookings
• Taking minutes and notes, ensuring actions are captured and followed up
• Preparing, reviewing and coordinating papers and meeting materials
• Booking and coordinating travel arrangements
• Researching and preparing background information to support meetings and decision-making
• Liaising with internal and external stakeholders and building strong working relationships
• Providing general administrative support to help the team operate effectively

What you'll bring:

• Experience in an administrative support role
• Excellent communication and organisational skills
• Strong attention to detail and a professional approach
• Confidence working with a range of stakeholders
• Ability to manage competing priorities and remain effective in a busy environment

Additional information:

If you're successful in your application a BASIC DBS will be required as part of the on-boarding checks with Brook Street. If you're known for being reliable, detail-focused and great under pressure, we'd love to hear from you.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.