Administrative Assistant

Brook Street; Cardiff; On-site; GBP 18,000 - 21,000; Full time

Job summary

Brook Street in Cardiff is seeking an experienced Administrative Assistant to join a busy professional services team. You will provide high-quality administrative support, manage calendars, coordinate travel, and assist senior stakeholders with a fast-paced workload.

The role is primarily onsite with an immediate start. You should be proactive, well-organised, and proficient in Microsoft Office, ready to hit the ground running and support a range of internal and external contacts.

Qualifications

• Experience in a busy office environment.
• Diary management experience with senior stakeholders.
• Excellent organisation and time-management skills.
• Ability to handle confidential information accurately.

Responsibilities

• Provide day-to-day administrative support, coordinating priorities.
• Manage complex diaries for senior stakeholders.
• Arrange UK and international travel and accommodations.
• Process purchase orders and travel expenses.
• Support administration of external consultants and suppliers.
• Organise meetings, venues, catering and attendees.
• Offer flexible cover for colleagues as needed.

Skills

Administrative experience

Diary management

Organizational skills

Time management

Attention to detail

Confidentiality

Communication skills

MS Office proficiency

Proactive mindset

Microsoft Office

Tools

Microsoft Office

Job description

Full-Time Immediate Start Available Primarily Onsite £13.27 per hour

The Opportunity

We are recruiting for an experienced and organised Administrative Assistant to join a busy professional services team within a leading UK higher education institution. This is an excellent opportunity for someone who enjoys providing high-quality administrative support, coordinating activities and working within a fast-paced environment supporting senior stakeholders.

This role requires an immediate start and so we are keen to hear from candidates who are available to commence work at short notice.

The role is primarily onsite, particularly during the initial onboarding and training period. There may be some opportunity for hybrid working once established in the role, subject to operational requirements.

Key Responsibilities

• Provide day-to-day administrative support, ensuring effective coordination of activities and priorities.
• Manage complex and confidential diaries, arranging meetings and appointments efficiently.
• Coordinate UK and international travel and accommodation arrangements, preparing detailed itineraries and ensuring all logistics are in place.
• Process purchase orders, expenses and travel bookings through organisational systems, ensuring compliance with procedures and approvals.
• Support the administration of external consultants and suppliers, ensuring all required documentation is completed.
• Arrange catering, taxis and other hospitality requirements using online booking systems.
• Organise meetings, visits and events of varying scale, including venue bookings, catering and attendee coordination.
• Provide flexible administrative support and cover for colleagues across the wider team when required.

About You

We're looking for someone who:

• Has previous administrative experience within a busy office environment.
• Has experience of managing diaries and coordinating competing priorities for senior stakeholders.
• Demonstrates excellent organisational and time-management skills.
• Can manage multiple priorities whilst maintaining a high level of accuracy and attention to detail.
• Handles sensitive and confidential information professionally.
• Has strong communication and interpersonal skills.
• Is proficient in Microsoft Office and confident using a range of systems and databases.
• Takes a proactive and flexible approach to work.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.