Administrative Officer

Brook Street; Pewsey; Hybrid; GBP 17,000 - 25,000; Full time

Job summary

Qualifications

• Significant experience in executive or senior administrative support.
• Strong diary management and prioritisation of senior commitments.
• Excellent minute-taking and records management skills.
• Confident communicator with strong written and verbal skills.
• Proficient in Microsoft 365.
• Discretion and ability to handle confidential information.

Responsibilities

• Manage and coordinate the Head of DCS diary, scheduling and prioritising senior commitments.
• Arrange travel, accommodation and itineraries for the Head of DCS.
• Monitor the DCS Headquarters mailbox, ensuring enquiries are actioned.
• Provide secretariat support to the Travel Board, including papers and governance records.
• Support the Executive Team with agenda prep, minute taking and RoADs.

Skills

Executive support

Diary management

Minute taking

Records management

Communication

Microsoft 365

Discretion/confidentiality

Travel coordination

Tools

Microsoft 365

Job description

Administrative Officer (Executive Support)

• Location: Pewsey / Upavon - MOD Trenchard Lines SN9 6BE (Hybrid - 3 days on site)
• Pay: £15.21 per hour, Monday-Friday
• Clearance: Basic DBS (provided by Brook Street)
• Start: ASAP

If you're an organised, discreet administrator who enjoys supporting senior leaders and keeping complex schedules running smoothly, this is a fantastic temporary opportunity with Our Client. Based near Pewsey, you'll play a key part in ensuring meetings happen, decisions are documented, and important communications land with clarity.

What you'll be doing:

• Manage and coordinate the Head of DCS diary, scheduling and prioritising senior commitments
• Arrange travel, accommodation and itineraries for the Head of DCS
• Monitor the DCS Headquarters group mailbox, ensuring enquiries are actioned and responded to appropriately
• Provide secretariat support to the Travel Board, including preparing papers, recording decisions and maintaining governance records
• Support the Executive Team with agenda preparation, minute taking, and producing Records of Actions and Decisions (RoADs)
• Produce and distribute the DCS Weekly Letter to stakeholders, ensuring accuracy and timing
• Manage stationery requirements, stock levels and ordering
• Maintain and update key organisational documentation (e.g., charts, contact directories, distribution lists, action trackers, calendars and induction materials)
• Coordinate planning and delivery support for conferences, official visits, workshops, training and corporate events
• Provide technical and administrative support for Command Group meetings and briefings, supporting both virtual and in-person sessions

What you'll bring:

• Significant experience in executive or senior administrative support
• Strong ability to manage complex diaries and coordinate senior-level meetings
• Excellent minute-taking and records management skills
• Confident communicator with strong written and verbal communication
• Proficient in Microsoft 365
• A reliable, organised approach with the discretion required to handle confidential information
• Practical ability to travel to site (please note: there's no public transport to Upavon-driving or cycling is needed)

Ready to bring your administrative excellence and make an immediate impact?

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Due to the high volume of applications we receive, we are only able to contact candidates who have been selected to progress to the next stage of the recruitment process. If you have not heard from us within 1 week of your application, please assume that your application has not been successful on this occasion. We encourage you to keep an eye on our current vacancies and welcome applications for any future roles that match your skills and experience.

If you receive suspicious outreach claiming to be from us, please contact us via the ManpowerGroup website.