Executive Officer (EO)

Brook Street; West End; Hybrid; GBP 34,000 - 36,000; Full time

Job summary

Brook Street in London seeks an Executive Officer (EO) to provide business management support to senior leaders. You will proactively manage Directors' and Deputy Directors' diaries and inboxes, draft correspondence, arrange meetings, and support visitor logistics.

You will also take minutes, prepare papers, coordinate divisional meetings, handle travel arrangements, and onboard new starters, while offering IT support and maintaining risk registers. The role is 60% hybrid and based in London.

Qualifications

• Previous PA experience and ability to work independently and in a team.
• Proven ability to meet tight deadlines.
• Strong organisational skills and attention to detail.
• Excellent communication skills across grades and teams.
• Proficiency with Microsoft Office products (Outlook, Word, Excel).
• Calm, dependable approach in a senior-facing role.

Responsibilities

• Proactively managing Directors'/Deputy Directors' diaries and inboxes
• Drafting correspondence on behalf of senior leaders
• Arranging meetings and supporting visitor escorting when required
• Printing meeting papers and preparing for meetings
• Taking minutes and tracking action points to deadlines
• Setting up and administering SLT/team meetings and divisional meetings
• Collating weekly and monthly returns for Directors' review
• Booking travel and accommodation for Directors/Deputy Directors
• Onboarding new starters to the team
• Providing IT support and training for senior leaders and team members
• Maintaining risk registers and databases
• Assisting with corporate events and away-days
• Covering for other PAs as needed
• Carrying out other administrative tasks

Skills

PA experience

Deadline-driven

Organisational skills

Communication skills

MS Office

Calm under pressure

Tools

Microsoft Office

Job description

Executive Officer (EO) - Business Management Support

Location:

London (SW1P 4DR)

Additional information:

• Working pattern: 60% hybrid
• Pay rate: £17.54 per hour (37 hours per week)

What you'll be doing:

• Proactively managing Directors/Deputy Directors' diaries and inboxes
• Drafting correspondence on behalf of senior leaders
• Arranging meetings and supporting visitor escorting when required
• Printing meeting papers and preparing for meetings as needed
• Taking minutes, capturing action points, and ensuring deadlines are met
• Setting up and administering SLT/team meetings (agenda, action progression and follow-through)
• Organising divisional meetings, stand‑ups and supporting away-days
• Collating weekly and monthly returns for clearance by Directors/Deputy Directors
• Booking travel and accommodation for Directors/Deputy Directors
• Onboarding new starters to the team
• Providing IT support/training for Directors/Deputy Directors and the wider team
• Keeping the team risk register and databases up to date
• Supporting corporate events/projects (including all-staff events and away-days)
• Covering for other PAs when required (e.g., sickness/annual leave)
• Carrying out other administrative tasks associated with the role

What you'll bring:

• Previous PA experience, with the ability to operate effectively on your own initiative and as part of a team
• A proven track record of meeting tight, challenging deadlines
• Strong organisational skills and attention to detail
• Excellent communication skills, with the confidence to interact with staff at all grades
• Solid working knowledge of Microsoft Office products
• A calm, dependable approach-especially in a busy, senior-facing role

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.