Executive Assistant to the University President’s Chief of Staff

Stanford University; England; On-site; GBP 82,000 - 105,000; Full time

Job summary

A prestigious university in England is seeking an experienced Executive Assistant to support its leadership team. The role requires exceptional communication, project management skills, and the ability to handle sensitive information with discretion. Responsibilities include managing correspondence and meetings with various stakeholders. Candidates must possess strong organizational skills, a Bachelor’s degree, and extensive executive-level administrative experience. This position offers a competitive salary and substantial benefits.

Benefits

Career development programs

Generous time-off

Excellent health care benefits

Tuition reimbursement

Qualifications

• Bachelor’s degree and seven years of relevant experience or combination of education and relevant experience.
• Demonstrated ability to perform duties with a high level of professionalism and discretion.
• Extensive high-level administrative experience supporting executive level individuals.

Responsibilities

• Support and advance the university leadership team priorities and operations.
• Independently manage projects while exercising sound judgment.
• Coordinate meetings and correspondence with internal and external stakeholders.

Skills

Excellent verbal and written communication skills

Advanced computer skills

Planning and organizational skills

Ability to handle sensitive issues

Interpersonal skills

Education

Bachelor’s degree

Tools

Office software

Job description

Overview

The Office of the President is seeking an experienced Executive Assistant (EA) to support and advance the priorities and operations of the university leadership team. This is an integral role in the president’s office, frequently connecting with partners and leaders across the university. The EA will support both the university president’s Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees with exceptional communication, calendaring, and project management skills.

Responsibilities

Reporting to the university president’s Chief of Staff, the EA will thrive in a dynamic environment, adapt seamlessly to evolving priorities, and independently manage projects while exercising sound judgment on complex matters.

The EA will professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials.

The EA will handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies.

The EA will collaborate closely with senior leaders and cross-functional teams across the university, building strong relationships, aligning stakeholders, and being part of a culture of teamwork, openness, and optimism.

This role requires advanced executive-level administrative experience and the ability to manage complex tasks and stakeholder relationships.

The EA will make decisions that influence relationships within the University and with external partners, quickly learn and grasp priorities, and execute them with informed judgement.

Success in this position depends on planning several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines.

Qualifications

• Bachelor’s degree and seven years of relevant experience or combination of education and relevant experience.

Knowledge, Skills, and Abilities

• Demonstrated extensive high-level administrative experience supporting executive level individuals.
• Excellent verbal and written communication skills, including editing and proofreading.
• Excellent planning and organizational skills.
• Demonstrated ability to handle sensitive issues and maintain confidentiality.
• Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.
• Contextual understanding of senior leader’s role within the university framework.
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
• Ability to multi-task, adapt to changing priorities and meet deadlines.
• Advanced computer skills and demonstrated experience with office software and email applications.

Physical Requirements

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a phone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions

• Work flexible work schedule including weekends.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Pay Range

The expected pay range for this position is $112,312 to $142,168 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Benefits

• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time‑off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world‑class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

EEO Statement

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.