Executive Assistant to the COO & CMO

Reed Exhibitions; Richmond; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading global events company is seeking an experienced administrative supporter to assist the Chief Operating Officer and Chief Marketing Officer. This role emphasizes communication and organisation, managing various tasks with discretion. The ideal candidate will have extensive administrative experience and proficiency in Microsoft Office. The company offers benefits like generous holidays, health screening, well-being programmes, and flexible working hours, promoting work-life balance and personal development.

Benefits

Generous holiday allowance

Health screening and private medical benefits

Well-being programmes

Life assurance

Contributory pension scheme

Employee assistance programme

RCares days

Qualifications

• Demonstrate exceptional written and verbal communication skills.
• Bring extensive experience in providing high-level administrative support.
• Maintain meticulous attention to detail and accuracy.
• Exhibit advanced proficiency in Microsoft Office Suite and other relevant software applications.
• Effectively prioritise tasks and manage competing deadlines.
• Possess strong organisational capabilities to handle multiple responsibilities.

Responsibilities

• Prepare and produce correspondence, reports, presentations, agendas, and meeting minutes.
• Manage and direct incoming calls, visitors, mail, and email.
• Maintain accurate and organised files, records, calendars, and diaries.
• Coordinate business travel arrangements and schedule meetings.
• Leverage various IT systems and tools to efficiently perform tasks.

Skills

Exceptional written and verbal communication skills

Experience in high-level administrative support

Attention to detail and accuracy

Advanced proficiency in Microsoft Office Suite

Organisational capabilities

Job description

About our team

RX Global aims to create unforgettable experiences for attendees and exhibitors through organising events. Innovation, creativity, and collaboration drive the company to offer exceptional services to clients.

About the Role

This role provides comprehensive administrative and coordination support to the Chief Operating Officer and, from February, the Chief Marketing Officer, with occasional support for other executives or projects as required. The purpose of the role is to enable senior leaders to focus on strategic priorities by managing diaries, travel arrangements, expenses, correspondence, and other administrative tasks efficiently and professionally. The position requires a high level of autonomy, discretion, and service orientation, with regular interaction and coordination across internal teams and external stakeholders. The successful candidate will demonstrate strong organisational skills, clear communication, and a collaborative approach, ensuring a positive and professional experience for all contacts.

Responsibilities

• Prepare and produce correspondence, reports, presentations, agendas, and meeting minutes using a range of business software applications.
• Manage and direct incoming calls, visitors, mail, and email, ensuring appropriate screening and routing.
• Maintain accurate and organised files, records, calendars, and diaries.
• Coordinate business travel arrangements, schedule meetings, and monitor expense tracking.
• Leverage various IT systems and tools to efficiently perform role‑related tasks.

Requirements

• Demonstrate exceptional written and verbal communication skills.
• Bring extensive experience in providing high‑level administrative support.
• Maintain meticulous attention to detail and accuracy in data entry and record management.
• Exhibit advanced proficiency in Microsoft Office Suite and other relevant software applications.
• Effectively prioritise tasks and manage competing deadlines with confidence.
• Possess strong organisational capabilities to handle multiple responsibilities and shifting priorities.

Work in a way that works for you

We promote a healthy work / life balance across the organisation. We offer an appealing working prospect for our people. With numerous well‑being initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long‑term goals.

• Working flexible hours – flexing the times when you work during the day to help you fit everything in and work when you are the most productive.

Working for you

We know that your well‑being and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Generous holiday allowance with the option to buy additional days
• Health screening, eye care vouchers and private medical benefits
• Well‑being programmes
• Life assurance
• Access to a competitive contributory pension scheme
• Save As You Earn share option scheme
• Travel season ticket loan
• Electric vehicle scheme
• Optional dental insurance
• Maternity, paternity and shared parental leave
• Employee assistance programme
• Access to emergency care for both the elderly and children
• RECARES days, giving you time to support the charities and causes that matter to you
• Access to employee resource groups with dedicated time to volunteer
• Access to extensive learning and development resources
• Access to employee discounts scheme via Perks at Work