Executive Assistant to the CFO & CIO

Low Carbon; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A renewable energy company based in Greater London is seeking an Executive Assistant to support the CFO and CIO. This role involves managing busy diaries, coordinating stakeholder communications, and providing comprehensive administrative assistance. The ideal candidate should possess a degree in a legal or financial field and have experience in supporting C-level executives. This is a full-time role based in the office and includes opportunities for growth in a dynamic environment committed to sustainability.

Benefits

26 days holiday plus birthday off

Private Healthcare

Contributory Pension

3 days for volunteering

Qualifications

• Experience providing executive support in a professional environment.
• Strong coordination skills for time management in a busy office.
• Excellent writing and communication skills.

Responsibilities

• Manage the diaries of CFO and CIO effectively.
• Prepare and coordinate board packs and shareholder updates.
• Provide support with travel arrangements for executives.

Skills

Executive support at C-level

Diary management

Writing skills

Microsoft Office proficiency

Document preparation

Education

Degree level in legal or financial field

Tools

Microsoft Teams

Microsoft SharePoint

Job description

About Low Carbon

Low Carbon creates large-scale renewable energy to fight climate change. We're building a net-zero energy company that will help to protect the planet for future generations. This defining purpose drives us to deliver for our communities, investors, and the environment. We are a long-standing certified B‑Corporation and recognised as a gold standard for our environmental impact. As a next-generation IPP, we develop, build, and operate utility‑scale solar, onshore wind, and battery storage projects across the UK and Europe. We're supporting the world's move to an energy system powered by renewables. To date we have developed more than 8 GW of renewable energy projects and have 1 GW of capacity either in operation or under construction. We have a current development pipeline of 16 GW. Our people and culture are really important to us. We are friendly, approachable, and professional. We value enthusiasm, entrepreneurialism, clear communication, and drive. This, combined with our purpose and passion for climate change, is why our colleagues recommend Low Carbon as a great place to work.

Role Description

The role of Executive Assistant to the CFO and CIO is a multi‑faceted role. Balancing the needs of both C‑suite members ensures the CFO and CIO can operate at peak levels in a fast‑paced, pressurised environment. Working with minimal supervision, the EA will need very strong coordination skills to ensure the CFO & CIO’s time is managed when they are needed in several places at once. You will need to understand the nature of their work to provide prioritisation and take responsibility for ensuring the right meetings are attended with the right level of preparation, ahead of time. You will be on hand to support with ad‑hoc tasks, finding opportunities for continuous improvement, adding personal touches to make their lives easier. Existing knowledge and experience in the finance or investment industry will help produce management information, packs and add value to day‑to‑day Finance and Investment workstreams. Being extremely organised and taking pride in your work is a must, including system use, document control, reporting and team activities. In addition, this role will also have elements of a Front of House role. You will be office based, 5 days a week and support Front of House during peak periods, taking joint responsibility to ensure Stirling Square is a well‑run and maintained professional setting for both employees and guests of Low Carbon. This is a 12 month FTC – Maternity Cover.

Key Responsibilities

Executive Support to the CFO & CIO

• Build a strong working relationship with the Chief Financial Officer and Chief Investment Officer. Anticipate their needs and proactively bring together resources to support them.
• Flexible approach to work, providing varied support to the CFO & CIO, developing a 'short hand' and rhythm to deliver maximum efficiency.
• Nurture relationships with key stakeholders, including the Executive Team, Shareholders, Banks, and Investment Advisors.
• Day‑to‑day administrative support including recording expenses, contact updates and any ad‑hoc tasks as required.

Diary Management

• Effective diary management, assessing and understanding priorities, ensuring best use of time. Managing the CFO & CIO's daily plan, including meetings with board, exec, finance, team, 121s etc.
• Keep CFO & CIO informed of diary movement, ensuring they are in the right place with the right information to hand.
• Make provisions that support the CFO and CIO's work‑life balance and well‑being, including calendar management for important personal arrangements and commitments. Make provisions for CFO and CIO's work continuity, including initial IT support and time for lunch/break.
• Support the CFO and CIO & team members with travel arrangement & tracking travel and other material carbon/carbon equivalent footprints for sustainability reporting and carbon offsetting.

Finance, Investment Team Management & Information

• Co‑ordinating input into board packs and shareholder updates in a consistent and timely fashion.
• Ancillary documents signature coordination (with enough planning, preparation and on time) including bank mandates, financial statements, engagement letters, minutes, checklists, compliance reports, etc.
• Coordinate Finance & Investment Team meetings, ensuring seamless knowledge sharing through Microsoft platforms like Teams and SharePoint.
• Provide comprehensive administrative support to both teams, including raising Purchase Orders (POs), managing invoice approvals, and preparing presentations.

Skills & Experience

• Degree level, with a legal or financial background (or equivalent).
• Experience of working in a professional office environment and providing executive level support at C‑level, including complex diary management, document preparation and minute taking.
• A confident user of Microsoft Office (Outlook, Excel, Word, PowerPoint). Experience of using other office technology to improve efficiency would be useful.
• Excellent writing skills, adept at adapting the style to suit different internal and external communications.

Our Compensation & Benefits

• 26 days holiday plus your birthday off (pro‑rated for the duration of the contract).
• Private Healthcare for you and your family (medical history disregarded).
• Contributory Pension.
• Pluxee for commercial discounts and perks.
• 3 additional days for volunteering to support causes of your choice (pro‑rated for the duration of the contract).