Executive Assistant & Office Operations Manager

Huntress; England; Hybrid; GBP 50,000 - 55,000; Full time

Job summary

Huntress is seeking a highly organised Executive Assistant & Operations Manager to be a central point of contact across the head office. The role combines senior executive support with responsibility for office operations, suppliers, facilities, compliance and business administration.

If you're an experienced EA who enjoys taking ownership beyond traditional executive support, improving processes and keeping a business running smoothly behind the scenes, this could be an excellent opportunity.

Qualifications

• Proven experience as a Senior Executive Assistant, EA/Operations Manager or similar.
• Experience supporting senior executives with diaries, meetings and travel.
• Experience taking ownership of office, business or operational responsibilities.
• Experience managing suppliers, contractors and budgets.
• Excellent organisational, communication and stakeholder management skills.
• Confidential and commercially sensitive information handling.
• Proactive, resourceful and able to work autonomously.
• Experience supervising others is desirable.
• Strong Microsoft Office 365 skills.
• Health & Safety experience or IOSH qualification is desirable.

Responsibilities

• Provide proactive executive support to the CEO, COO and Senior Leadership Team, including complex diary management, meetings, travel and confidential administration
• Prepare board papers, briefing packs, reports, presentations and meeting documentation, ensuring actions are followed through
• Manage the day-to-day operation of the head office, ensuring a safe, efficient and professional working environment
• Oversee facilities, building maintenance, contractors, suppliers and workplace services
• Manage office budgets, supplier contracts and service performance
• Maintain office policies, procedures and operational processes, identifying opportunities for continuous improvement
• Lead Health & Safety activities, including DSE, fire safety, Driving for Work and risk management
• Support employee onboarding, office inductions and company events
• Manage and develop the Office & IT Systems Coordinator
• Coordinate business travel providers and other key office services
• Act as a central point of contact across the business, building strong relationships with senior stakeholders and external suppliers
• Support cross-functional projects and wider business initiatives as required

Skills

Diary management

Stakeholder management

Budget management

Office administration

MS Office 365

Travel coordination

Communication

Process improvement

Tools

MS Office 365

Job description

Huntress is seeking a highly organised Executive Assistant & Operations Manager to be a central point of contact across the head office. The role combines senior executive support with responsibility for office operations, suppliers, facilities, compliance and business administration.

If you're an experienced EA who enjoys taking ownership beyond traditional executive support, improving processes and keeping a business running smoothly behind the scenes, this could be an excellent opportunity.