Executive Assistant

Pertemps Network Group; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

Pertemps Network Group in Glasgow is seeking an Executive Administrator to support senior leadership. This full-time role involves providing high-level administrative assistance, coordinating projects, managing travel, and maintaining relationships. The ideal candidate is proactive, organised, and has previous experience in a senior admin role. You'll thrive in a dynamic environment while supporting executive operations and gaining valuable exposure within the organisation.

Qualifications

• Proactive and forward-thinking, able to anticipate needs.
• Resilient in a fast-paced environment.
• Personable and confident communicating with senior stakeholders.

Responsibilities

• Provide comprehensive administrative support to senior leadership.
• Act as a central point of coordination across multiple teams.
• Attend meetings, produce accurate minutes, and monitor actions.

Skills

Senior administrative experience

Strong IT skills (Microsoft Office)

Excellent written and verbal communication

Organisational and multitasking abilities

Job description

Car required due to out of town location of head office

Full-time, 35 hours per week

We are delighted to be partnering with a well-established and award winning, market leading organisation to recruit an Executive Administrator to support at senior leadership level.

This is a pivotal, fast-paced position offering the opportunity to work closely with a key member of the executive team, providing high-level administrative and operational support across multiple business areas. The role will suit a highly organised, proactive individual who thrives in a varied environment and enjoys being at the centre of business activity.

The Role

Acting as a true right-hand support, you will play a critical role in ensuring the smooth day-to-day running of senior leadership operations. You will work closely with executive stakeholders, helping to keep teams aligned, projects progressing, and priorities on track.

This is a broad and dynamic role, requiring someone who can confidently juggle competing demands, anticipate needs, and operate with a high degree of professionalism and discretion.

Key Responsibilities

• Provide comprehensive administrative support to senior leadership, ensuring priorities are effectively managed
• Act as a central point of coordination across multiple teams, supporting project tracking and follow-ups
• Attend meetings, produce accurate minutes, and monitor actions through to completion
• Coordinate travel arrangements including flights, accommodation, and itineraries
• Support with expense management, including company credit card reconciliation
• Assist with diary coordination where required
• Prepare and format documents, reports, and presentations to a high standard
• Liaise with internal and external stakeholders, maintaining strong professional relationships
• Provide wider support across the executive team as needed
• Act as a deputy point of contact during periods of senior team absence

About You

We are looking for a confident, adaptable and highly organised individual who can operate effectively at leadership level.

You will be:

• Proactive and forward-thinking, with the ability to anticipate needs
• Resilient and comfortable working in a fast-paced, evolving environment
• Personable, approachable and confident communicating with senior stakeholders
• Highly organised, with excellent attention to detail
• Able to manage multiple priorities and meet deadlines
• Discreet and trustworthy, with the ability to handle confidential information

Experience & Skills

• Previous experience in a senior administrative, PA, EA or coordination role
• Experience supporting senior leaders or executives is highly desirable
• Strong IT skills, particularly across Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organisational and multitasking abilities

Why Apply?

This is a fantastic opportunity to step into a visible and impactful role within a supportive and forward-thinking organisation. You will gain exposure to senior leadership and play a key part in driving operational effectiveness across the business.