Executive Assistant / HR Administrator

Pure Staff Ltd; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading staffing agency in the United Kingdom is seeking a dedicated Executive Assistant to support their HR functions. The role involves managing meetings, processing financial documents, and assisting with employee onboarding while ensuring confidentiality. Ideal candidates will have a Bachelor's degree and experience in similar roles. Strong communication skills and proficiency with Microsoft Office are essential. This position offers a dynamic work environment and opportunities for professional growth.

Qualifications

• Bachelor's degree in Business Administration or related field (or equivalent work experience).
• Experience in an executive assistant or HR administrative role supporting senior-level management.
• Proficient in the use of Microsoft Office Suite and HR information systems.

Responsibilities

• Attend meetings, take minutes, and distribute agendas.
• Coordinate meetings, conferences, and events.
• Process expense reports, purchase orders, and invoices.
• Assist in onboarding and offboarding employees.

Skills

Strong organisational and time management skills

Excellent written and verbal communication skills

Proficient in Microsoft Office Suite

Attention to detail

Adaptable and flexible

Strong interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Tools

HR information systems

Job description

EA Duties:

• Attend meetings, take minutes, and distribute meeting agendas and materials to participants.
• Coordinate and organise meetings, conferences, and events, including logistics, agenda preparation, and follow-up actions.
• Prepare and process expense reports, purchase orders, invoices, and other financial documents.
• Assist with the coordination and preparation of business meetings, including agenda creation, document distribution, and meeting minutes.
• Handle sensitive and confidential information with discretion and integrity.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Make travel arrangements, including flights, accommodations, and transportation, and prepare travel itineraries.
• Anticipate the needs of the leadership team and proactively provide support and assistance as required.
• Provide general administrative support, including filing, data entry, raising PO's, document management, and other ad-hoc tasks
• Support the team with Health and Safety initiatives to continuously improve the focus on the safety of employees.

HR Admin Duties:

• Support the HR Manager in the administration of employee records, personnel files, and HR information systems
• Assist with the onboarding and offboarding of employees, including the coordination of new hire paperwork and exit procedures
• Process employee-related transactions, such as payroll changes, benefits enrolment, and leave requests
• Coordinate and provide administrative support for HR-related events, training sessions, and employee engagement activities
• Respond to general HR-related inquiries from employees and managers, escalating complex issues as needed
• Contribute to the development and implementation of HR initiatives and projects as assigned

Skills:

• Bachelor's degree in Business Administration, Communications, or a related field (or equivalent work experience).
• Demonstrated experience in either an executive assistant or HR administrative role preferably supporting senior-level management.
• Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines
• Excellent written and verbal communication skills, with the ability to interact effectively with individuals at all levels
• Proficient in the use of office productivity software (e.g., Microsoft Office Suite) and HR information systems
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information
• Adaptable and flexible, with a proactive and solutions-oriented approach to problem-solving
• Attention to detail and a high degree of accuracy in data entry and record-keeping
• Knowledge of HR policies, procedures, and best practices is preferred
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Strong interpersonal skills, with the ability to build and maintain positive relationships.