Executive Assistant - Emergency Department (524831)

Service Tasmania; Launceston; On-site; GBP 36,000 - 40,000; Part time

Job summary

A government health service in Launceston is seeking an Executive Assistant for the Emergency Department. This part-time position involves providing high-level administrative support to the leadership team, managing calendars, and handling confidential correspondence. Ideal candidates will possess strong organisational skills, high-level written and verbal communication abilities, and experience in similar roles. Salary ranges from $73,811 to $79,779 per annum with additional benefits offered.

Benefits

Professional development opportunities

Access to fitness facilities

Various leave entitlements

Qualifications

• Proven experience providing executive or senior administrative support in a complex environment.
• Ability to manage competing priorities in a fast-paced environment.
• Demonstrated ability to exercise discretion with sensitive information.

Responsibilities

• Provide high-level executive and administrative support.
• Manage complex calendars and coordinate meetings.
• Draft and manage confidential correspondence and reports.

Skills

Strong organisational skills

Time management

High-level communication skills

Interpersonal skills

Proficiency in Microsoft Office

Discretion and confidentiality

Job description

The Team:

The Emergency Department at Launceston General Hospital is a large, fast-paced service that operates 24/7 as the main referral centre for Northern Tasmania. The team is made up of emergency physicians, nurses, allied health professionals, paramedics, and support staff who work together to provide timely, high-quality care for patients presenting with a wide range of acute medical and trauma conditions.

The department is supported by experienced clinical and operational leaders who oversee service delivery, staff development, and continuous improvement initiatives. As part of this team, you will be working closely with senior executives and managers, providing the administrative support that enables them to focus on leading a critical service.

The Emergency Department has a strong culture of collaboration, inclusivity, and professional growth. Staff are encouraged to participate in ongoing training and education, with a shared commitment to innovation, patient safety, and positive workplace culture.

In this role you will:

• Provide high-level executive and administrative support to the Emergency Department leadership team.
• Manage complex calendars, coordinate meetings, prepare agendas, and take accurate minutes.
• Draft, review, and manage confidential correspondence, reports, and briefing materials.
• Act as the first point of contact for internal and external stakeholders, ensuring professional and timely communication.
• Support the flow of information between the Emergency Department, the wider hospital, and the Department of Health Tasmania.
• Monitor and manage priority tasks and deadlines in a fast-paced, high-pressure environment.
• Maintain accurate records, filing systems, and administrative processes in line with government standards and policies.
• Exercise discretion and sound judgment in handling sensitive information and matters of urgency.
• Contribute to a positive, inclusive, and collaborative workplace culture.

You will need:

• Strong organisational and time-management skills, with the ability to manage competing priorities in a fast-paced environment.
• High-level written and verbal communication skills, with the ability to prepare accurate correspondence, reports, and meeting documentation.
• Preferred applicants will have proven experience providing executive or senior administrative support, ideally within a complex organisation.
• Demonstrated ability to exercise discretion, confidentiality, and sound judgment when dealing with sensitive information.
• Strong interpersonal skills, with the ability to build effective working relationships across all levels of the organisation.
• Proficiency in Microsoft Office and other relevant software, with the ability to adapt to new systems and processes.
• Initiative, flexibility, and problem-solving skills to support effective decision-making and day-to-day operations.

Note: Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:

Permanent, part time, day worker position, working 60 hours per fortnight, commencing from a mutually agreed upon date. Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary:

$73,811 to $79,779 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Salary Packaging:

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

Eligibility:

Note: Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

• 503763, 524831 Executive Assistant - Emergency Department Band 3 (July 2023) CSU.docx
• Department of Health - Applicant Guide Sep 2024.docx

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

*applications from Recruitment agencies will not be accepted for this role

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Sarah Heyward
Position: Acting Nurse Unit Manager - Emergency Department
Phone number: 6777 6308
Email address: [e-mail]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

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Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.