Executive Assistant - Chief Executive's Office

Bain and Gray; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A boutique recruitment agency is seeking a dynamic Executive Assistant to support the CEO’s office in London. The role requires prior high-level EA experience, with responsibilities including complex diary management, stakeholder liaison, and handling confidential information. This opportunity offers a chance for personal development within an inspiring team environment. Perks include 26 days leave, an enhanced pension scheme, and a discretionary bonus, with work based onsite five days a week.

Benefits

26 days annual leave + bank holidays

Enhanced pension scheme

Discretionary bonus

Qualifications

• Previous high level EA experience is essential.
• Capacity to handle complex diary management.
• Experience in managing sensitive information.

Responsibilities

• Screen internal and external communications for the CEO.
• Provide administrative support relating to confidential information.
• Manage international travel arrangements and diaries.

Skills

High attention to detail

Ability to work under pressure

Emotional intelligence

Job description

Executive Assistant - Chief Executive's Office

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

My client, the pension protection fund is one of the UK’s most successful financial services businesses. They are looking for a dynamic, experienced EA to join the CEO’s rapidly expanding and busy office. This role is pivotal and forms a part of a team of highly successful and capable team that looks after the day to day running of the chief exec’s office. As such, we are looking for an EA that is able to hit the ground running with complex diary management, general scheduling and stakeholder liaison. This is an exciting, multifaceted role because the role includes support of the CEO, Chief of staff and a Senior EA. While each day will be different, your core duties will include;

• Screen internal and external written communication on behalf of the chief of staff and CEO.
• Provide exemplary administrative support to both relating to highly confidential and sensitive information
• Liaising with the board support to coordinate
• Acting as an Ambassador; meeting and greeting senior visitors
• Manage complex international travel and the necessary visas
• Complex and busy diary management for the CEO and COS
• Lead and organise internal functions and events
• Manage monthly expenses
• Manage all out correspondence systems and filing systems
• Manage and reconcile the CEO’s office budget

Person specification:

• Previous high level EA experience
• High attention to detail
• Ability to work well under pressure and under tight deadlines
• Emotionally intelligent

Company perks:

• 26 days annual leave + bank holidays
• Enhanced pension scheme
• Discretionary bonus

This is a fabulous opportunity to form part of a dynamic and inspiring team. There is scope for personal development and progression in this role. Apply now to avoid disappointment!

Please note, this office is based in the office 5 days per week.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.

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