Executive Assistant, Chairman's Office

Christie's; Greater London; Hybrid; GBP 34,000 - 38,000; Full time

Job summary

A leading art business in London is looking for a dynamic individual to provide exceptional client management and administrative support within the Chairman’s Office. This high-profile role requires strong organizational and communication skills, as well as a keen interest in the International Art Market. The successful candidate will oversee the consignment lifecycle and support various administrative tasks while managing confidential information. A competitive salary and generous benefits package are offered.

Benefits

25 days annual leave + birthday leave

Flexible Fitness Fund

Discretionary Bonus

Qualifications

• Proven ability to develop a strong internal network of colleagues.
• Ability to manage workload and prioritize efficiently.
• Ability to work with discretion when handling confidential information.

Responsibilities

• Provide exceptional client management and administrative support.
• Draft emails and coordinate diaries and meetings.
• Oversee the full consignment lifecycle and liaise with clients.

Skills

Fluent in English

Strong organisational skills

Excellent communication skills

Strong administrative experience

Job description

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments, or in one of our more Operational teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing fresh ideas whilst not forgetting our shared values; Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are truly passionate about what they do and it is inspiring to work with industry leaders across our business.

Why This Role Matters

Based at Christie’s King Street offices in London, working as part of the President’s and Chairman’s Office team, within the central Client Management group, the primary focus of the role is to provide exceptional client management and EA/administrative support to the President’s and Chairman’s Office.

This is a high-profile role within Christie’s and requires a highly efficient operator to ensure the myriad of tasks are managed effectively. The role is client facing and requires a strong interest in and curiosity of the International Art Market and the most important global collectors and collections.

How You'll Make an Impact

Communication Administration

• Drafting and sending emails on behalf of the Chairman’s Office.
• Escalating and taking actions from inbox
• Coordinating diaries, booking meeting rooms and ordering catering as and when required.

Clients and Sales

• Oversee the full consignment lifecycle—from deal negotiation and logistics to sale monitoring and post-sale processes—ensuring seamless execution.
• Key point of contact to specific clients and clients’ offices and advisors, liaising internally on the clients’ behalf.
• Liaising with Private Sales as required around specific private sale transactions.
• Assist with organising external and internal Top Client events (lunches and dinners).
• Liaising with Special Events and Client Strategy assisting with guest lists for top client events.
• Dealing with ad hoc issues or complaints (internal and external).
• Progressing sale or insurance valuation requests by liaising with Valuations and the specialist departments.
• Updating client data and contacts on Outlook and COS/Salesforce.
• Coordinate high-profile, confidential projects, including collection valuations, sale proposals and client pitches.
• Assist in the research, drafting, and organisation of content for the Chairman’s public speaking engagements,
• such as lectures and presentations.
• Support special research projects for the Chairman’s office (markets, competitors, new opportunities).
• Maintain a “Chairman’s top clients” portfolio, ensuring data accuracy across systems.
• Track KPIs related to consignment success.

EA/Administrative Support

• Organise complex travel itineraries (with Navan) and other business getting travel
• Submitting expenses in a timely manner
• Code invoices for sign-off, raise and receipt POs using the Purchase Order system, complete new supplier and payment request forms; coordinate with accounts payable to ensure swift payment of invoices where required
• Shadow key meetings to capture actions and provide continuity
• Manage filing, organise stationery as required
• Manage and reply to invitations
• Liaise with IT department regarding any IT related issues (PC, laptop or iPhone etc.)
• Additional ad hoc EA support to the President’s and Chairman’s Office including driving one-off projects as directed by the Office
• Optimise workflows for the office, including suggesting improvements or time-saving system

What You'll Bring to the Team

• Fluent in English with additional European languages strongly preferred
• Proven ability to develop a strong internal network of colleagues to facilitate a best-in-class approach to client service
• Ability to work under pressure.
• Strong administrative experience
• Excellent communication skills (verbal and written)
• Strong organisational skills
• Ability to manage workload and prioritise.
• Fully conversant with Word and Excel packages
• Excellent telephone manner and strong client service skills
• Ability to work with discretion when dealing with highly confidential information

What’s great about working for us

• 25 days annual leave + 1 day Birthday leave
• Christie’s Christmas office closure (guaranteed between 25th Dec – 1st Jan) – in addition to annual leave: almost two weeks to fully switch off and spend time with friends and family
• Additional 1 week’s annual leave within the year of a 5-year anniversary i.e. 5th, 10th, 15th and so on
• Volunteering day: Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you
• Donation matching of up to £500 per annum to help you support the organisations you care about
• Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)
• Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues
• Discretionary Bonus (dependent on the business and employee performance payable in March each year)
• Generous retirement plan: We will double match your pension contribution up to 5% of your basic salary (Max 10% contribution from Christie’s)
• Private Health Insurance: no employee contribution needed, subsidised for other family members (taxable)
• Dental Insurance: (may be extended at personal cost)
• Generous Income Protection Insurance in the event of accident, sickness or injury after 12 months of employment
• Competitive Life Insurance policy from first day
• Employee Assistance Programme: access to personal advice and support services including counselling
• Eyecare vouchers (once a year)
• Cycle to Work scheme
• Christie’s Extras: discounts on over 800 retailers, holiday packages, dinners and weekly shops
• Seniorcare by Lottie: a comprehensive eldercare solution
• Robust family first policy
• 16 weeks full pay on Maternity Leave
• Family-friendly return to work: 80% work at full-pay for eight weeks post-Maternity leave to ease you back into work
• Dependent back-up care: 10 sessions/ days of childcare or eldercare per year
• Christie’s Family Network: Our community of parents who meet regularly over breakfasts, lunch, afternoon tea…

*Christie’s reserves the right to change company benefits at any time

Closing Date: 4th January

Salary: £34,000 - £38,000 per annum

#LI-HYBRID