Executive Assistant

Aurizon; Welshpool; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading rail freight operator in Welshpool is looking for an Executive Assistant to support three senior leaders. This dynamic role involves high-level executive support, including diary management, office coordination, and stakeholder engagement. Candidates should have a minimum of 3 years' experience, strong communication skills, and proficiency in Microsoft Office tools. Join a supportive team culture with opportunities for professional development and career growth.

Benefits

Development and growth opportunities

Access to mentoring programs

Discounts on health insurance and other services

Qualifications

• Minimum 3 years’ experience in administrative support roles.
• Proven ability to support senior leaders or executives.
• High proficiency across Microsoft Office and collaboration tools.

Responsibilities

• Deliver confidential, efficient executive support.
• Manage the Welshpool Head Office environment.
• Prepare high-quality reports, presentations, and documents.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Problem-solving

Adaptability

Collaboration

Tools

Microsoft Office

Microsoft 365

SAP

Job description

Remuneration/Benefit: Attractive salary, benefits and development opportunities

• Supportive and Inclusive team culture
• Meaningful work within a growing business portfolio
• Strong national brand with long-term career pathways

Join Aurizon and help move what matters. As Australia’s largest rail freight operator with a national footprint, Aurizon is growing and so is our Bulk business. We’re looking for a proactive, trusted and highly capable Executive Assistant to support three senior leaders: the GM Bulk West, Head of Customer and Growth, and GM Containerised Freight.

This is an exciting opportunity to step into a fast-paced, high-visibility role where you’ll be at the centre of operations, helping ensure our leaders and our Welshpool Office run smoothly and professionally.

About the role

In this pivotal role, you’ll deliver confidential, efficient and high-level executive support, coordinating a wide range of administrative, operational and stakeholder-facing activities. From diary management and reporting to running the Welshpool Head Office, you’ll be the trusted go-to for our senior leaders.

Key responsibilities include

• Oversee day-to-day administration and provide professional office management support.
• Manage the Welshpool Head Office environment, including events, client engagement and general administration.
• Prepare high-quality reports, presentations, documents, spreadsheets and correspondence for the executive and the Board.
• Coordinate complex diaries, meetings, travel, conferences and stakeholder engagements.
• Professionally liaise with Executives, the Board, government officials, union representatives and business leaders.
• Analyse and improve systems, workflows and business processes.
• Maintain effective office management systems, monitoring outcomes and ensuring timely follow-up.
• Provide meeting support including agenda preparation, minute-taking and action tracking.
• Identify matters requiring Executive attention and manage follow-through to completion.
• Work with Aurizon’s travel management team to coordinate travel for the three GM’s
• Coordinate activities across the broader business unit as required.

Note: Responsibilities may evolve over time as business needs change.

About You

You’re organised, adaptable, and thrive in a role where no two days look the same. You’re confident navigating complex stakeholder environments, balancing competing priorities, and maintaining confidentiality at all times.

You will bring

• Minimum 3 years’ experience in administrative support roles
• Proven ability to support senior leaders or executives
• Exceptional planning, coordination and time management skills
• Strong written and verbal communication skills with the ability to influence and negotiate
• Advanced problem solving, research and decision-making capability
• High proficiency across Microsoft Office, Microsoft 365 and SAP (or similar systems), digital workflow tools & collaboration and enterprise communication tools
• Ability to work both independently and collaboratively
• A proactive, professional approach with strong ethical and commercial judgement
• Working knowledge of HR, budgeting, financial processes, safety, legal compliance and business planning

What we offer you

At Aurizon, we support the development and growth of our employees. With a national portfolio of operations, we offer long-term and exciting career opportunities.

• Development and growth opportunities.
• Access to mentoring and development programs.
• Discounts on selected health insurance funds, personal travel, gyms, vehicles and retail brands.
• Parental leave program and super booster.

About Aurizon

Aurizon is Australia’s largest rail freight operator and a top 100 ASX company. Each year, we deliver more than 250 million tonnes of Australian commodities right across the country. Aurizon is crucial to the Australian economy, connecting miners, primary producers and industry with international and domestic markets.

Look to Aurizon for a diverse and collaborative culture.

At Aurizon, we are proud of our diverse, collaborative, creative and high-performance culture. We celebrate the contribution of every employee and provide opportunities for career development in a dynamic, caring, and inclusive work environment.

To learn about us and our company values, please visit www.aurizon.com.au/careers

Advertised: 03 Dec 2025 W. Australia Standard Time

Applications close: 12 Dec 2025 W. Australia Standard Time