Executive Assistant

Biscuit Recruitment; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A global investment firm in London seeks a high-calibre Executive Assistant / Office Manager for a 12-month maternity cover role, with potential for permanence. The role involves providing support to three investors, managing complex diaries across time zones, and coordinating international travel. Candidates should possess strong organizational skills, a meticulous eye for detail, and the ability to thrive in a fast-paced environment. A warm, approachable attitude and proficiency in Microsoft Office are essential for this team-oriented position.

Qualifications

• Experience as an Executive Assistant or Office Manager in any sector relevant to finance.
• Ability to manage complex diaries across time zones.
• Strong proficiency in Microsoft Office.

Responsibilities

• Provide dedicated support to three investors.
• Manage complex diary schedules.
• Arrange international travel and manage expenses.
• Coordinate office operations and events.

Skills

Organizational skills

Attention to detail

Discretion

Proficiency in Microsoft Office

Problem-solving

Job description

An exceptional opportunity for a high-calibre Executive Assistant / Office Manager to join a global, high-growth investment firm specialising in technology and early-stage venture investment. With headquarters in the US and offices worldwide, the firm is known for its collaborative culture, intelligent and grounded people, and a genuinely supportive working environment.

This is a12-month maternity coverwithstrong possibility of becoming permanent,driven by continued expansion and increasing investment activity.

Based in their lovely central London office, you’ll join a tight-knit team and provide seamless support tothree investors. The environment is professional yet warm, fast‑paced but grounded - ideal for someone who enjoys ownership, autonomy and being part of a high-performing but down‑to‑earth team.

Key Responsibilities:

• Provide dedicated support tothree investors
• Complex, ever‑changing diary management across multiple timezones
• Schedule and coordinate meetings, video calls, and investor sessions
• Arrange international travel, including flights, accommodation, visas and restaurant bookings
• Handle communications with utmost discretion and professionalism
• Submit and manage expenses accurately and promptly
• Coordinate ad hoc events, offsites, investor dinners and team gatherings
• Support wider office operations where needed, maintaining a smooth, welcoming office environment

What We’re Looking For:

• Similar EA/OM experience - ideally within venture capital, private equity, investment banking, or broader professional services (though not essential)
• A highly organised operator with a meticulous eye for detail
• Thrives in a fast‑paced, ever‑changing environment - calm, adaptable and solutions‑oriented
• Confident supporting senior stakeholders with maturity, discretion and sound judgement
• Apporachable, warm, and team‑focused- someone who contributes positively to a great culture
• Strong proficiency across Microsoft Office and general business systems
• A proactive problem‑solver with strong follow‑through and a sense of ownership