Executive Assistant

Apax; Bromley; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading non-profit organization in Bromley is seeking an experienced Executive Assistant to support the CEO's operations. The ideal candidate will have exceptional organizational skills, advanced Microsoft Office expertise, and a proactive approach to managing responsibilities. This full-time role offers a range of employee benefits including flexible working and generous leave policies. Join us to make a difference in the lives of disadvantaged people.

Benefits

Health cash plan

Pension scheme

Up to 28 days annual leave

Flexible working options

Complimentary breakfast

Qualifications

• 4+ years’ experience managing professional social media platforms.
• 4+ years’ experience supporting C-Level Executives.
• 4+ years’ experience of providing business, administration, and management assistance at a senior level.

Responsibilities

• Ensure the smooth operation of the CEO’s office.
• Provide structured support for business and personal matters.
• Manage a busy workload with conflicting priorities.

Skills

Organisation

Communication

Microsoft Office

Attention to detail

Education

Undergraduate degree

Job related professional qualification

Tools

Microsoft Teams

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Canva

Job description

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work, this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk and apax.org.uk.

Role Overview

This is an exciting opportunity for an experienced Executive Assistant to ensure the smooth operation of the CEO’s office while also providing structured support. Responsibilities span business, operational, and personal support for the CEO, alongside assistance to other Strategic Leadership Leader. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours / week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification
• Undergraduate degree
• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint
• Outstanding IT and digital skills
• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities
• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity
• A can-do, proactive approach with the willingness to work flexibly and dynamically, collaborating across teams and departments
• 4+ years’ experience managing professional social media platforms
• 4+ years’ experience supporting C-Level Executives
• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations
• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

• Healthcare & Wellness: Health cash plan, Employee Assistance Programme, health and wellness discounts.
• Financial & Retirement: Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.
• Holidays & Time Off: Up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.
• Learning & Education: Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.
• Family & Parenting: Generous maternity and paternity leave, paid parental leave.
• Flexible Working: Flexi start, hybrid working between home and office.
• Welfare & Wellbeing: Mental well-being days, sick pay scheme, team building activities.
• Other benefits: complimentary breakfast and refreshments, free parking, and well-being activities.

Equal Opportunities

We are an equal opportunities employer.