Executive Administrator

Key Appointments (UK) Ltd; Morley; Hybrid; GBP 32,000 - 35,000; Full time

Job summary

A leading recruitment agency in Morley is seeking an Executive Administrator / Marketing Assistant. The role involves providing vital administrative support, coordinating marketing efforts, and assisting with sales reporting. Candidates should have strong organisational skills and a background in administration or marketing. This position offers a salary of £32,000-£35,000 per annum, with full-time or part-time options available. Opportunities for hybrid work and a prominent role supporting senior leadership are also included.

Qualifications

• Proven experience as an Executive Administrator, PA, Executive Assistant, or similar role.
• Good knowledge of marketing and social media for commercial use.
• Strong written and verbal communication skills.

Responsibilities

• Managing calendars and meetings.
• Preparing sales reports and dashboards.
• Tracking escalations and ensuring actions are followed up.

Skills

Organisation

Detail-oriented

Communication

CRM Systems

Excel

Marketing Knowledge

Tools

HubSpot

Job description

Executive Administrator / Marketing Assistant

Location: Morley, Leeds

Salary: £32,000-£35,000 per annum (pro rata for part‑time hours)

Employment type: Permanent | Full‑time or Part‑time; 25+ hours per week / over 4 or 5 days / weekdays

Are you someone who thrives on organisation, enjoys bringing structure to busy teams, and likes being the person who keeps everything moving behind the scenes? This is a high‑impact Executive Administrator role supporting the Head of Sales, Service and Marketing, acting as a central hub across sales, marketing and customer service, removing administrative burden and ensuring priorities are followed through. This role suits someone who enjoys pace, variety, and being a trusted, proactive support and has a good understanding of marketing and social media within a commercial environment.

Responsibilities

Admin Support

• Managing calendars, meetings and communications
• Preparing agendas, taking minutes, tracking actions and chasing follow‑ups
• Organising digital files, documentation, travel and accommodation

Marketing Coordination

• Assisting with campaign administration and social media scheduling
• Coordinating content, assets, testimonials and case studies
• Supporting email campaign preparation including data checks and segmentation

Sales Admin

• Preparing sales reports, dashboards and performance summaries
• Supporting CRM administration including data hygiene and pipeline updates
• Chasing the sales team for overdue actions and system updates

Customer service and reporting

• Tracking escalations and ensuring actions are followed up
• Maintaining KPIs, trackers and leadership summaries
• Assisting with SOPs, workflows and process improvements

Project coordination

• Supporting commercial projects and initiatives
• Tracking progress, chasing updates and monitoring deadlines

What we’re looking for

• Proven experience as an Executive Administrator, PA, Executive Assistant, Commercial Assistant or similar role
• Good knowledge of marketing and social media for commercial use
  • Experience using a CRM system, HubSpot preferred but not essential
  • Highly organised, proactive and detail‑focused
  • Strong written and verbal communication skills
  • Confident chasing actions politely but firmly
  • Strong Excel and reporting capability
  • Comfortable managing multiple priorities in a fast‑paced environment
  • Calm, reliable and solutions‑focused

  Why this role could suit you

  • Salary of £32,000‑£35,000 per annum, pro rata for part‑time hours
  • Flexible working options, full‑time or part‑time, 25+ hours per week
  • Based in Morley, Leeds with opportunity for hybrid
  • Varied and influential role supporting senior leadership
  • Opportunity to work across sales, marketing and customer service
  • A role where organisation, initiative and follow‑through are genuinely valued

  If you enjoy being the dependable force that keeps everything organised and moving forward, this could be a role where you make a real impact.

  Apply today with a well‑presented and up‑to‑date CV to find out more.

  Key Appointments UK Ltd will assess your suitability for the role based on the information contained in your CV and application. This includes skills, experience, education and location.

  By applying for this role, you give consent for your CV to be processed by Key Appointments for recruitment purposes. Our full Privacy Policy is available at key-appointments.

  Unfortunately, due to the volume of applications received, we are unable to provide individual feedback if your application is unsuccessful.