Executive Administrative & Operations Specialist

JOBSTUDIO PTE. LTD.; Lee-on-the-Solent; On-site; GBP 22,000 - 30,000; Full time

Job summary

JOBSTUDIO PTE. LTD. is seeking an experienced administrator to provide comprehensive support to senior leadership and the department in our UK team.

You will coordinate meetings, prepare agendas, manage schedules, and help document outcomes to ensure efficient operations. You will also manage claims and billing, oversee office administration including IT assets and equipment, support onboarding/offboarding, and liaise with stakeholders to maintain smooth day-to-day activities while safeguarding

Qualifications

• Diploma in Business Administration or equivalent.
• Minimum 2 years of relevant working experience.

Responsibilities

• Provide comprehensive administrative and secretarial support to senior leadership and the department.
• Coordinate meetings, prepare agendas, manage schedules, and support documentation of meeting outcomes.
• Manage claims, billing processes, and administrative records while ensuring compliance with organisational policies.
• Oversee office administration, including IT assets, equipment maintenance, and coordination with internal support teams.
• Support employee onboarding and offboarding processes, including documentation, system access, and asset management.
• Coordinate departmental rosters and provide cross-functional administrative support when required.
• Liaise with internal stakeholders to ensure smooth day-to-day departmental operations.
• Maintain accurate records, safeguard confidential information, and ensure timely completion of administrative tasks.
• Assist with ad-hoc projects and operational initiatives as assigned.

Skills

Administrative support

Secretarial support

Meeting coordination

Records management

Education

Diploma in Business Administration

Job description

JOBSTUDIO PTE. LTD. is seeking an experienced administrator to provide comprehensive support to senior leadership and the department in our UK team.

You will coordinate meetings, prepare agendas, manage schedules, and help document outcomes to ensure efficient operations. You will also manage claims and billing, oversee office administration including IT assets and equipment, support onboarding/offboarding, and liaise with stakeholders to maintain smooth day-to-day activities while safeguarding