Executive Team Assistant

BBC Nordic; Aberdeen City; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Flexible 35-hour week

26 days annual leave

Defined pension

Remote GP access

Job summary

BBC Studios in the United Kingdom is seeking a proactive administrator to support a busy team with diary management, meeting coordination and document preparation. The role requires discretion, organisational skill and the ability to resolve first line issues.

You will help maintain office processes, arrange travel and bookings, prepare presentations and data analysis, and liaise with IT and facilities to ensure smooth operations.

Responsibilities

• Provide administrative and operational assistance to team using discretion to identify and resolve first line issues.
• Organise key team meetings including coordination and distribution of agendas, supporting documents, production and distribution of minutes, and follow-up on outstanding actions.
• Assess the range and volume of work to be undertaken for the day or days ahead and plan to ensure work is completed to time and to an appropriate standard.
• Make routine arrangements and bookings, according to clearly defined instructions, and provide diary management assistance to team to help ensure that they use their time effectively.
• Maintain, efficiently operate and improve a range of office processes and administrative systems (including filing) to ensure the smooth running of the team.
• Prepare documents, presentations and other materials to a clear brief, using established formats and standard software.
• Prepare straightforward analysis, manipulation and interpretation of data.
• Follow set ordering procedures to ensure adequate low value supplies/resources are available to meet office/work unit requirements.
• Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT.

Job description

BBC Studios in the United Kingdom is seeking a proactive administrator to support a busy team with diary management, meeting coordination and document preparation. The role requires discretion, organisational skill and the ability to resolve first line issues.

You will help maintain office processes, arrange travel and bookings, prepare presentations and data analysis, and liaise with IT and facilities to ensure smooth operations.