Evidence Management Unit Administrator

Lincolnshire Police; Lincoln; On-site; GBP 25,000 - 35,000; Full time

Job summary

A regional police force in the United Kingdom is seeking a proactive and organised individual to join their Evidence Management Unit. The role focuses on delivering essential administrative and logistical support, managing sensitive information, and ensuring compliance with ISO standards. Ideal candidates will demonstrate strong organisational skills, attention to detail, and effective communication abilities. This position is crucial for maintaining high standards of evidence handling, contributing to the integrity of the criminal justice process.

Qualifications

• Proactive and organised individual required for administrative support.
• Experience in managing sensitive information is essential.
• Commitment to high-quality service delivery is crucial.

Responsibilities

• Maintain and update information across police systems.
• Administer the EMU Case Management System.
• Handle enquiries and direct queries appropriately.

Skills

Strong organisational skills

Attention to detail

Ability to manage multiple tasks

Clear communication

Confidence with computer systems

Job description

About the Role

We are seeking a proactive and organised individual to provide essential administrative and logistical support within our Evidence Management Unit (EMU). This role plays a key part in ensuring the effective handling of evidence, maintaining accurate records, supporting case preparation, and helping the unit meet ISO 17025 accreditation and FSR Code of Practice requirements. You’ll be a trusted point of contact for internal colleagues and external partners, delivering a high‑quality service at all times.

What You’ll Be Doing

• Maintaining and updating information across police, national, and force systems.
• Administering the EMU Case Management System and producing workload and performance reports.
• Managing correspondence with HMCTS, CPS, solicitors, and partner agencies.
• Storing and maintaining audio/visual evidence and managing digital interview records.
• Receiving, booking in, and tracking exhibits in line with chain of custody procedures.
• Carrying out non‑technical audits, including property checks and access log reviews.
• Handling phone and email enquiries and directing queries appropriately.
• Managing and prioritising multiple workloads across the unit.
• Supporting the organisation of the EMU environment, including stock replenishment.
• Producing audio and video material in required formats for prosecution case files.
• Working collaboratively with Lincolnshire Police, partner agencies, and other forces.
• Ensuring adherence to ISO 17025 standards and FSR Code of Practice.
• Working with an awareness that digital evidence may occasionally include sensitive or distressing material, with precautions and support available.

Why This Role Matters

Your work will directly support the integrity, accuracy, and reliability of evidence used throughout the criminal justice process. By ensuring high standards of record‑keeping, compliance, and customer service, you will contribute to the smooth progression of cases and help maintain public trust in the justice system. This role supports frontline policing, strengthens partnerships, and upholds the professionalism expected under the policing Code of Ethics.

What We’re Looking For

We’re looking for someone with strong organisational skills, attention to detail, and the ability to manage multiple tasks effectively. You’ll be confident working with computer systems, handling sensitive information, and communicating clearly with a range of internal and external partners. A commitment to professional standards, accuracy, teamwork, and high‑quality service delivery is essential.