Events Coordinator

Capita plc; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading service provider is seeking an Events Executive to plan and execute impactful events that align with business objectives. This role involves managing external events, collaborating with partners, and ensuring adherence to compliance and brand guidelines. Ideal candidates will have experience in event management, strong relationship-building skills, and the ability to manage multiple projects effectively. The position offers a competitive salary and the flexibility to work from home occasionally.

Benefits

Competitive salary

Flexible working arrangements

23 days' holiday (increasing to 27)

Pension and life assurance

Paid volunteering day

Voluntary lifestyle benefits

Qualifications

• Experience in planning and delivering events.
• Strong interpersonal skills to manage relationships.
• Understanding of brand guidelines and internal policies.

Responsibilities

• Manage a programme of external events to meet targets.
• Collaborate with internal and external partners for events.
• Ensure compliance with regulations and brand standards.
• Advise on best practices in events management.

Skills

Event management

Relationship building

Compliance knowledge

Project management

Job description

Plan and deliver a programme of high impact, cost‑effective events to support the marketing strategy and the business's objectives.

Deliver excellence in the marketing function by providing specialist event services and advice in line with brand guidelines, team processes, internal policies, agreed standards, legislation and regulation. Create, manage and evaluate quality, compliant and creative events across all channels.

An advocate of the importance of events in successful marketing, the Events Executive will work with colleagues to contribute to the growth and development of the organisation.

Additional Job Description

• Manage a central rolling programme of external events to meet cost, quality and time targets.
• Build relationships with relevant external partners to create and optimise events opportunities.
• Work with internal colleagues and external agencies where appropriate to deliver the events programme.
• Attend workshops, exhibitions and promotional events where required.
• Ensure all events support business objectives and that they are compliant with brand guidelines, internal policies, agreed standards, and regulation.
• Manage a framework of events suppliers.
• Work with the marketing team to maintain processes for events organisation including building and maintaining contact lists, logistics, promotion, delegate management and reporting.
• Suggest SLAs, KPIs and metrics for events.
• Keep up to date with events management best practice and advise how it can be applied to the business.
• Provide advice on where external events can add value and challenge when necessary.
• Organise the introduction of any agreed new tools and techniques.
• Support the Head of Marketing for UK & Ireland as required with reporting on external events budget and activity.
• Adhere to the company risk management policy and procedures, including reporting of incidents or breaches.

What's in it for you?

• Offering a competitive salary
• Ability to work from home with the expectation to travel when required.
• 23 days' holiday (rising to 27) with the opportunity to buy extra leave
• Company matched pension, life assurance, a cycle2work scheme, 15 weeks' fully paid maternity, adoption and shared parental leave, paternity pay of two weeks...and plenty more
• Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology
• The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
• Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform

What we hope you'll do next:

Choose apply now to fill out our short application and attach your CV.

If your experience and skills are a match, we will contact you to discuss the role further.

We're truly committed to building a diverse and representative workforce and as part of our strategic plans we are aiming to accelerate gender and ethnic representation in leadership. As such we would particularly welcome applications from people who are female and/or are from Black, Asian and other ethnic minority backgrounds.

We're an equal opportunity and Disability Confident employer, which means we recruit and develop people based on their merit and passion. We're committed to providing an inclusive, barrier‑free recruitment process and working environment for everyone. If you need the job description or application form in an alternative format (such as large print or audio), or if you'd like to discuss other changes or support you might need going forward, please email [e-mail] and we'll get back to you.

Access to Work can help candidates with a physical or mental health condition or disability to get support in the hiring process, including communication support at interviews such as a British Sign Language interpreter. If you require this support you can apply for this support at https://www.gov.uk/guidance/apply-for-communication-support-at-a-job-interview-if-you-have-a-disability-or-health-condition-access-to-work.

For more information about equal opportunities and process adjustments, please visit the Capita Careers website.