Events Assistant

Live Recruitment; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent organization in the London insurance market is seeking an Events Assistant to support event delivery, coordination, and logistics. The role includes assisting with in-person, hybrid, and virtual events, ensuring an excellent experience for participants. Ideal candidates should possess strong organizational skills, proficiency in Microsoft Office, and the ability to work collaboratively. This position offers flexible working and comprehensive career benefits.

Benefits

Flexible working

Hybrid working

30 days annual leave PLUS Bank Holidays

Excellent career progression

Company Culture

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Assist in the planning and delivery of in-person, hybrid, and virtual events.
• Provide front-of-house assistance including registration and guest liaison.
• Help with budget reconciliation and supplier payments.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Job description

Benefits

• Flexible working
• Hybrid working
• 30 days annual leave PLUS Bank Holidays
• Excellent career progression
• Company Culture

The Company

Our client is a leading industry body at the heart of the London insurance market, bringing together some of the sector’s most established and forward-thinking firms. Its purpose is to support a modern, efficient, and collaborative trading environment, championing best practice, driving market innovation, and helping shape the future of underwriting and claims.

Through its extensive programme of committees, technical guidance, market engagement, and industry initiatives, it plays a central role in influencing market standards and supporting professionals across the sector. Joining this organisation means becoming part of a respected voice that helps steer the development and modernisation of the wider insurance community.

The Role

Due to continued growth our client has created a new role for an Events Assistant to support the Events Manager. This is a varied role supporting the delivery of a wide range of events, including technical briefings, networking sessions, and conferences across the London insurance market.

Events are held both in person and online, attracting over 1,500 attendees annually. In addition to supporting our external event programme, the Events Assistant will also assist with corporate dinners and internal staff events.

Working closely with the Events Manager, the Events Assistant will:

• Support the planning, coordination, and delivery of events hosted or attended by the secretariat, ensuring a high standard of execution and an excellent experience for all participants.
• Assist with key logistics such as venue sourcing, contracts, attendee lists, signage, accounting, and travel arrangements.
• Help enhance our post-event analysis and marketing to continuously improve engagement and delivery.

Key Responsibilities

The key duties of the Events Assistant include, but are not limited to:

• Event Coordination:
  • Assist in the planning and delivery of in-person, hybrid, and virtual events.
  • Liaise with venues, suppliers, and service providers to confirm logistics.
  • Assist with onsite event setup and post-event close-down.
  • Maintain event calendars, schedules, and event analysis.
  • Prepare and distribute event materials (i.e.: agendas, name badges, signage)
  • Manage RSVPs and attendee communications.
• On-the-Day Support:
  • Provide front-of-house assistance including registration and guest liaison.
  • Troubleshoot issues and ensure smooth running of events.
  • Assist with feedback collection and reporting.
  • Help with budget reconciliation and supplier payments.
  • Support the promotion of events through email campaigns, social media posts, and internal communications.
  • Maintain up-to-date event listings on the website and intranet.

Essential Qualities

• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to work both independently and collaboratively.
• Professional, courteous, and proactive manner.
• Some early mornings, evenings, or travel may be required. Flexibility is expected during peak event periods.

Desirable Qualities

• Previous experience in event planning, hospitality, or project coordination.
• Creative flair for marketing materials and social media content.
• Familiarity with online meeting platforms (Teams, Zoom).

We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity. We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.

Vacancy Ref: DP/15904