Event Operations Executive

Insurtech Insights; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading event management firm in London is seeking an Operations team member to join their fast-paced environment. The role includes supplier research, event planning, and internal team support. Candidates should possess a Bachelor's degree and have experience in event management. Strong communication and organizational skills are essential. This is a full-time in-person position, providing opportunities for growth and hands-on experience in a dynamic setting.

Benefits

Unlimited growth potential

Opportunities to work closely with management

Participation in conferences

Qualifications

• Bachelor’s degree in Business Administration, Event Management, Marketing or a related field.
• Experience and knowledge in event planning, client management or supplier research.
• Strong organisational, multitasking abilities and attention to detail.

Responsibilities

• Source, compare and find the best suppliers for various event needs.
• Plan sponsored VIP events, lunches, dinners and after-hours activities.
• Keep track and condense internal team queries.

Skills

Event planning

Supplier research

Communication skills

Organizational skills

Negotiation skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Photoshop

InDesign

Illustrator

Job description

MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE 100% IN-PERSON AT OUR LONDON OFFICE.

Do you want to take part in defining the future of Private Equity? Do you thrive in a fast-paced environment where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.

About Private Equity Insights

Private Equity Insights is the world's largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events each year with 3000 GPs and 2000 LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today we have organically launched 8 media companies and acquired one.

What We Offer You

You get the unique opportunity to take ownership of one of our key business areas. You’ll be working in person at our HQ in London where you will constantly be pushed out of your comfort zone. To ensure a never-ending growth curve we provide you with:

• The opportunity of having a real impact – You’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
• Unlimited growth potential in our company – We strongly believe in and have a track record of promoting internally.
• Invaluable transferable skills – Boost your interpersonal, research, organization, outreach and project‑management skills through experience and training.
• Inspiration and guidance – A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
• Travel opportunity – You will be attending our conferences.

Your Responsibilities

• Supplier Research and Management:
  • Source, compare and find the best suppliers for various event needs.
  • Conduct thorough research to identify potential suppliers for add‑ons, branding materials and other event requirements.
  • Negotiate contracts and terms with suppliers to ensure cost‑effectiveness and high‑quality services.
  • Maintain positive relationships with suppliers, addressing any issues or concerns.
  • Review and manage budget to ensure all changes are raised ahead of time.
• Event Planning:
  • Plan sponsored VIP events, lunches, dinners and after‑hours activities.
  • Coordinate with venue staff to ensure all logistical details are in place.
  • Provide on‑site support during events to ensure everything runs smoothly.
• Internal Team Support:
  • Keep track and condense internal team queries.
  • Maintain inventory tracking and regularly update event inventory sheets.
  • Monitor Notion updates and ensure accurate reflection on the sponsor portal.
  • Quality‑check design aspects such as banners, signage, brochures and other promotional materials.

Requirements

• Bachelor’s degree in Business Administration, Event Management, Marketing or a related field.
• Experience and knowledge in event planning, client management or supplier research.
• Strong organisational, multitasking abilities and attention to detail.
• Excellent communication, interpersonal and negotiation skills.
• Experience with graphic design software such as Photoshop, InDesign and Illustrator (highly recommended).
• UK work permit (we do not sponsor visas).

Start date: Flexible ASAP

The role is on‑site Monday to Friday based in our offices near Victoria. It is essential as we work at a fast pace and collaborate in person to create market‑leading events throughout the year.