Estates System & Compliance Manager

West London NHS Trust; City of Westminster; On-site; GBP 50,000 - 70,000; Full time

Job summary

A healthcare provider in the UK is looking for an experienced Estates Maintenance Systems and Compliance Manager. You will ensure that the estate is compliant, safe, and fit for purpose, managing maintenance services in accordance with regulatory requirements. The role involves overseeing the CAFM system, document management, and developing maintenance policies. The ideal candidate should have strong knowledge of compliance and experience in facilities management. This position offers the opportunity to work within a diverse, leading healthcare organization.

Qualifications

• Proven experience in estates management or related field.
• Strong knowledge of compliance requirements and performance management.
• Ability to implement and manage maintenance policies and procedures.

Responsibilities

• Ensure compliance with statutory and regulatory requirements.
• Implement an efficient document management system.
• Manage the Estates Stores and Co-ordinators.
• Oversee the Estates CAFM system and compliance data.
• Investigate incidents and produce summary reports.
• Develop a Planned Preventive Maintenance system.
• Produce and review maintenance policies for the department.
• Coordinate NHS Premises Assurance Model and Estates Return Information Collection.

Skills

Compliance management

Document management systems

Health and safety policy adherence

Facilities management

Education

Relevant degree or equivalent experience

Tools

Computer-Aided Facility Management (CAFM) systems

Job description

The Estates Department is looking for an experienced and highly motivated Estates Maintenance Systems and Compliance Manager to join our dynamic team at West London NHS Trust.

In this role, you will be responsible for ensuring that the trust's estate is compliant, safe, and fit for purpose. You will play a crucial role in making sure that our buildings and infrastructure meet the Trust's current and future clinical and operational needs.

Responsibilities

• Ensure that Estates Maintenance services provided are in accordance with statutory and regulatory requirements, contract specifications, performance management systems, and KPIs. Produce and manage action plans to achieve and maintain compliance.


• Implement and manage an efficient document management system for all maintenance services within the Estates department.


• Manage the Estates Stores and Estates Co-ordinators.


• Responsible for managing the Estates Computer-Aided Facility Management (CAFM) system, ensuring that all compliance data is uploaded and maintained accurately.


• Advise and support Estates staff in adhering to health and safety policies, statutory legislation, and NHS guidance. Investigate Estates incidents and complaints & produce summary reports to include any recommendations.


• Develop a robust Planned Preventive Maintenance (PPM) system that ensures compliance with all relevant Health Technical Memoranda (HTMs), Health and Safety Executive (HSE) statutes, and best practice guidelines.


• Produce, implement, and review maintenance policies and procedures for the Estates Department.


• Manage & coordinate the NHS Premises Assurance Model (PAM) and the Estates Return Information Collection (ERIC).

West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.

Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ 4,500 staff, of whom 56% are BME. Our turnover for 2023-24 is £426m.

The Trust is rated as 'Good' overall by the Care Quality Commission. Forensic services are rated as 'Outstanding'.

The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.