Estates and Facilities Senior Administrator

Leeds and York Partnership NHS Foundation Trust; Leeds; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading healthcare organization in Leeds seeks a Senior Administrator to provide professional assistant and secretarial services to the Deputy Director of Estates and Facilities. The role involves coordinating meetings, managing sensitive information, and supporting administrative tasks. Ideal candidates will possess advanced IT skills, an ILM 3 qualification, and substantial experience in a fast-paced environment. Benefits include competitive leave, flexible working arrangements, and various employee support programs.

Benefits

27 - 33 days annual leave

Flexible working arrangements

NHS Pension Scheme

Career development opportunities

Qualifications

• Experienced in a fast-paced, senior environment with ability to prioritize.
• NHS knowledge is desirable, understanding of customer service principles.

Responsibilities

• Provide professional, efficient personal assistant services to the Deputy Director.
• Coordinate meetings, collate minutes and action plans effectively.
• Support management team in diary prioritization and office tasks.

Skills

Advanced IT / Microsoft skills

Audio typing to advanced level

Excellent interpersonal communication

Ability to work independently

Education

ILM 3 or equivalent qualification

Job description

Estates and Facilities Senior Administrator

The closing date is 29 December 2025

We are looking for an enthusiastic and experienced individual that will take responsibility for the provision of a professional, efficient and confidential personal assistant and secretarial service to the Deputy Director of Estates and Facilities, their deputies and or their direct reports.

You will support your peers to enable cross working as necessary dealing and managing continuously developing demands.

You will have and maintain excellent interpersonal and communication skills to ensure effective working relationships at all levels. These will be used internally and externally to the Trust, including contact with NHS and none NHS organisations across the national health community.

You will work with the Deputy Director of Estates and Facilities and the wider Estates and Facilities Team ensuring identified job plans are reviewed, live and support the developing demands of this role.

Main duties of the job

You will directly support the Deputy Director of Estates and Facilities and ensure that all relevant meetings are co-ordinated and effective through your collation of minutes, action plans, meeting packs and stakeholder support including in which there is Executive leads present.

The role will be expected to support and in some instances lead on all Estates and Facilities systems such as the departments electronic filing system and its Staffnet pages.

You will be required to support the Deputy Director of Estates and Facilities in handling sensitive information and be expected to have integrity and work with trust and discretion.

You will play a pivotal role in ensuring efficiency in the department through pro-actively supporting the management team and play a key role in ensuring that tasks across the office and department are being managed and addressed accordingly.

Through your positive attitude, experience and knowledge, you will ensure and prioritise diaries, control office stock, support with procurement and display an excellent 'can do' attitude and approach and provide administration support to the management team where there is a requirement to book courses, training, travel or any other administration service which is reasonable in line with the job description and requirements.

About us

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.

We also have a bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank.

Applicants should be aware that individuals requiring a visa to work in the UK, the Trust only provides sponsorship for registered healthcare practitioner roles(this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience youll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading.

So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read theCandidate Guide to Values Based Recruitment. This document provides you with information to help you apply.

Person Specification

Qualifications

• ILM 3 or equivalent qualification (such as a PA qualification)

Skills

• IT / Microsoft advanced with supporting evidence and audio typing to advanced level

Experience

• Experienced in working at a fast paced, senior environment with ability to prioritise and work independently and manage diaries accordingly

Knowledge

• NHS knowledge is desirable as is an understanding of the Estates and Facilities function. Understanding key principles of customer service and identify and support on time pressured scenarios regularly

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Leeds and York Partnership NHS Foundation Trust