EO Personal Assistant & Business Support

Government Recruitment Service; Cardiff; On-site; GBP 40,000 - 60,000; Full time

Job summary

A public service organization in Cardiff is seeking an EO Personal Assistant and Business Support professional. The ideal candidate will provide comprehensive administrative support, manage diaries and inboxes, organize meetings and events, and handle communications for senior leaders. This role also includes opportunities for professional development through an apprenticeship in Business Administration. Candidates should have strong judgement, discretion, and organizational skills.

Benefits

Opportunity for apprenticeship in Business Administration

Qualifications

• Experience in managing diaries and inboxes for senior staff.
• Strong drafting and reviewing skills for communications.
• Ability to coordinate meetings and manage logistics.

Responsibilities

• Manage schedules and appointments for senior staff.
• Organise and support meetings and events.
• Draft and manage internal and external communications.
• Provide administrative support for projects and initiatives.

Skills

Diary Management

Communication Skills

Event Coordination

Stakeholder Engagement

Judgement and Discretion

Job description

The EO Personal Assistant and Business Support role provides comprehensive administrative and business support to senior leaders within the Materials Directorate. The postholder ensures the smooth running of diaries and inboxes, coordinates meetings and events, manages correspondence, and supports both project and corporate activities.

• Diary and Inbox Management: Efficiently manage schedules, appointments, and communications for senior staff.
• Meeting and Event Coordination: Organise and support meetings, events, and related logistics.
• Correspondence and Communication: Draft, review, and manage internal and external communications.
• Business and Project Support: Provide administrative support for ongoing projects and corporate initiatives including some finance management.
• Stakeholder Engagement: Liaise with internal and external stakeholders, maintaining professionalism and confidentiality.
• Judgement and Discretion: Handle sensitive information with care and exercise sound judgement in all tasks.

DBT values and promotes learning and development for all its staff. As part of this offer, all our Executive Officer (EO) and Administrative Officer (AO) roles are offered with the opportunity to undertake an apprenticeship. For this role, the apprenticeship we are offering is Business Administrator Level 3. If you have any questions about the apprenticeship and what the requirements or eligibility are please contact [e-mail]