Engineering Administrative Specialist

KONE; Woking; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading global elevator and escalator company in Woking is seeking an Engineering Administrative Specialist to manage solution documentation and support the Sales teams throughout the elevator order process. The ideal candidate will possess strong document control experience, effective communication skills, and proficiency in SAP and Microsoft Office. This role offers a competitive salary and various perks including holidays, pension scheme, and hybrid working opportunities.

Benefits

Competitive salary

25 days holiday

8 additional Bank Holidays

Pension Scheme

Development opportunities

Bonus

Dental Plan

Medical Insurance

GymFlexi Membership

Kone Discounts

24/7 GP Support

Wellbeing Access

Qualifications

• Previous experience in an administrative role is desirable.
• Experience with document control systems (Aconex, A-Site, 4P) is desirable.
• Able to communicate effectively at all levels.

Responsibilities

• Manage the elevator order process from beginning to completion.
• Execute the standard layout approval process with internal stakeholders.
• Update and maintain the quality of internal documentation.

Skills

Document control experience

Good communication skills in English

Attention to detail and accuracy

Proficient in SAP

Proficient in Salesforce

Proficient in Microsoft Office

AutoCAD experience

Job description

Purpose

The Engineering Administrative Specialist is accountable for keeping solution documentation and solution data up-to date, approved, and stored in the appropriate place.

(Please note that within the business this role will be known as CSE Specialist)

Key responsibilities

• Works closely with the Sales teams and manages the elevator order process from beginning to completion; executes the standard layout approval process with internal stakeholders, orders standard materials (and creates POs) from Supply Line
• Manages costing and pricing approval processes
• Manages change order processes (variations and additional works)
• In high-volume units, manages other transactional processes, for example customer document approval processes (layouts, drawings etc.)
• Updates and maintains the quality of internal documentation, as needed

Detailed documentation to be managed on a daily basis includes

• Approval documents
• Authority approval documents
• ‘As built’ technical customer documentation
• Relevant layout and cost documents
• Compliance documents
• Other relevant technical documents

Based on experience, can be also responsible for

• Local translations of layouts
• Local codes, regulations, and safety requirements and compliance
• Environmental regulations compliance

Key experiences & skills

• Previous experience in an administrative role is desirable
• Document control experience – (Aconex, A-Site, 4P – desirable)
• Good communication skills in English (written and spoken)
• Efficient, well organised, and able to communicate at all levels
• Attention to detail and accuracy
• Proficient in SAP, Salesforce and Microsoft Office applications
• AutoCAD experience is desirable

What KONE can offer

We offer a competitive salary, 25 days holiday and 8 additional Bank Holidays, 1 volunteering day, Pension Scheme, Development opportunities and development reviews to help you achieve your professional goals. Endless support from experienced leaders within the Lifts and Escalator industry, Bonus, Dental Plan, Medical Insurance, GymFlexi Membership, Kone Discounts, 24/7 GP Support & Wellbeing Access and Hybrid working.

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on www.kone.com/careers