Education Admin & Reprographics Specialist

AWD online; Eastleigh; On-site; GBP 19,000 - 24,000; Full time

Benefits offered by this job

Professional development

Career progression

Cycle-to-Work scheme

Job summary

AWD online is seeking an Administrator / Administrative Assistant to join a busy school resources team in Hedge End, near Southampton. You will handle general administration and reprographics tasks, producing teaching resources and managing stock while liaising with staff and suppliers.

The role offers a 37-hour week, 38 weeks per year, with term-time scheduling and standard working hours. Experience with Microsoft Office and Publisher is essential, and safeguarding checks are required.

Qualifications

• Previous experience using Microsoft Office and Publisher
• Good organisational skills with the ability to prioritise competing workloads
• Ability to work effectively under pressure
• Flexible, reliable and enthusiastic approach
• Positive and professional communication skills when dealing with students, staff and visitors
• Commitment to safeguarding and promoting the welfare of children and young people
• Willingness to undergo Disclosure and Barring Service checks and other relevant employment checks

Responsibilities

• Reprographics Support: Produce teaching resources, reports, examination materials, booklets and other documents through printing, photocopying, laminating, stapling and binding
• Request Management: Prioritise reprographics requests, organise your workload and liaise with staff regarding queries and requirements
• Document Production: Reformat documents and provide word-processing and desktop-publishing support for worksheets, booklets, posters, planners, certificates and other materials
• Equipment Support: Operate reprographic equipment, replenish consumables, clear basic paper jams, address user errors and arrange maintenance support when needed
• Stock Control: Monitor and order paper, card, toner and other consumables and maintain appropriate stock levels
• Supplier Liaison: Deal with suppliers regarding orders, stock, returns and queries and support Finance with quotations, contracts and invoices
• Cost Monitoring: Maintain printing accounts, cost jobs, support departmental cross-charging and prepare printing, copying and paper-usage information
• Administrative Support: Carry out general administration, respond efficiently to enquiries and provide reception and LRC cover when required
• Compliance & Security: Follow copyright, health and safety, COSHH, safe-storage, waste-disposal and resources-area security requirements
• First Aid Support: Support or deputise for the First Aid room as necessary and hold a First Aid certificate as required by the post

Job description

AWD online is seeking an Administrator / Administrative Assistant to join a busy school resources team in Hedge End, near Southampton. You will handle general administration and reprographics tasks, producing teaching resources and managing stock while liaising with staff and suppliers.

The role offers a 37-hour week, 38 weeks per year, with term-time scheduling and standard working hours. Experience with Microsoft Office and Publisher is essential, and safeguarding checks are required.