Administrator / Administrative Assistant

AWD online; Eastleigh; On-site; GBP 19,000 - 24,000; Full time

Benefits offered by this job

Professional development

Career progression

Cycle-to-Work scheme

Job summary

AWD online is seeking an Administrator / Administrative Assistant to join a busy school resources team in Hedge End, near Southampton. You will handle general administration and reprographics tasks, producing teaching resources and managing stock while liaising with staff and suppliers.

The role offers a 37-hour week, 38 weeks per year, with term-time scheduling and standard working hours. Experience with Microsoft Office and Publisher is essential, and safeguarding checks are required.

Qualifications

• Previous experience using Microsoft Office and Publisher
• Good organisational skills with the ability to prioritise competing workloads
• Ability to work effectively under pressure
• Flexible, reliable and enthusiastic approach
• Positive and professional communication skills when dealing with students, staff and visitors
• Commitment to safeguarding and promoting the welfare of children and young people
• Willingness to undergo Disclosure and Barring Service checks and other relevant employment checks

Responsibilities

• Reprographics Support: Produce teaching resources, reports, examination materials, booklets and other documents through printing, photocopying, laminating, stapling and binding
• Request Management: Prioritise reprographics requests, organise your workload and liaise with staff regarding queries and requirements
• Document Production: Reformat documents and provide word-processing and desktop-publishing support for worksheets, booklets, posters, planners, certificates and other materials
• Equipment Support: Operate reprographic equipment, replenish consumables, clear basic paper jams, address user errors and arrange maintenance support when needed
• Stock Control: Monitor and order paper, card, toner and other consumables and maintain appropriate stock levels
• Supplier Liaison: Deal with suppliers regarding orders, stock, returns and queries and support Finance with quotations, contracts and invoices
• Cost Monitoring: Maintain printing accounts, cost jobs, support departmental cross-charging and prepare printing, copying and paper-usage information
• Administrative Support: Carry out general administration, respond efficiently to enquiries and provide reception and LRC cover when required
• Compliance & Security: Follow copyright, health and safety, COSHH, safe-storage, waste-disposal and resources-area security requirements
• First Aid Support: Support or deputise for the First Aid room as necessary and hold a First Aid certificate as required by the post

Job description

Administrator / Administrative Assistant

This is a varied opportunity combining general administration with an important element of reprographics work, including printing, photocopying, laminating, binding and producing materials for staff and students. Previous experience using Microsoft Office and Publisher is essential, together with strong organisational skills and the ability to prioritise a busy workload.

If you’ve also worked in the following roles, we’d also like to hear from you: Office Administrator, Administration Assistant, Office Assistant, Business Support Administrator, Team Administrator, Admin Assistant, Admin Officer, Clerical Assistant, Education Administrator, School Administrator

SALARY: £21,476 actual annual salary (£25,614 FTE) + Benefits

LOCATION: Hedge End, Southampton, Hampshire

JOB TYPE: Full-Time, Permanent, Term Time Only

WORKING HOURS: 37 hours per week, 38 weeks per year. 8.00am–4.00pm Monday to Thursday and 8.00am–3.30pm Friday

JOB OVERVIEW

This is an exciting opportunity for an Administrator / Administrative Assistant to join a supportive education environment and play an important part in providing an efficient resources and administration service for staff and students.

Working across a varied workload, the Administrator / Administrative Assistant will coordinate requests, prepare teaching and school materials, maintain stock levels, liaise with suppliers and colleagues, support internal reporting and assist with general administration and reception cover. The position also involves operating reprographic equipment and helping to keep the resources area organised, secure and compliant.

The successful Administrator / Administrative Assistant will be flexible, reliable and enthusiastic, with the ability to manage competing priorities and communicate positively with students, staff and visitors.

DUTIES

Your duties as the Administrator / Administrative Assistant include:

• Reprographics Support: Produce teaching resources, reports, examination materials, booklets and other documents through printing, photocopying, laminating, stapling and bindin

• Request Management: Prioritise reprographics requests, organise your workload and liaise with staff regarding queries and requirements

• Document Production: Reformat documents and provide word-processing and desktop-publishing support for worksheets, booklets, posters, planners, certificates and other materials

• Equipment Support: Operate reprographic equipment, replenish consumables, clear basic paper jams, address user errors and arrange maintenance support when needed

• Stock Control: Monitor and order paper, card, toner and other consumables and maintain appropriate stock levels

• Supplier Liaison: Deal with suppliers regarding orders, stock, returns and queries and support Finance with quotations, contracts and invoices

• Cost Monitoring: Maintain printing accounts, cost jobs, support departmental cross-charging and prepare printing, copying and paper-usage information

• Administrative Support: Carry out general administration, respond efficiently to enquiries and provide reception and LRC cover when required

• Compliance & Security: Follow copyright, health and safety, COSHH, safe-storage, waste-disposal and resources-area security requirements

• First Aid Support: Support or deputise for the First Aid room as necessary and hold a First Aid certificate as required by the post

CANDIDATE REQUIREMENTS

• Previous experience using Microsoft Office and Publisher

• Good organisational skills with the ability to prioritise competing workloads

• Ability to work effectively under pressure

• Flexible, reliable and enthusiastic approach

• Positive and professional communication skills when dealing with students, staff and visitors

• Commitment to safeguarding and promoting the welfare of children and young people

• Willingness to undergo Disclosure and Barring Service checks and other relevant employment checks

BENEFITS

• Supportive team environment where staff are valued
• High-quality continuing professional development
• Career progression opportunities
• One fully paid day off per academic year to support personal events
• Two-week October half-term: Providing staff and students with an extended break during the autumn term
• Extensive department resources and facilities
• Cycle-to-Work scheme through salary sacrifice
• Staff membership rates at a modern leisure centre
• Enrolment in a large public sector pension scheme

The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All recruitment and selection practices reflect this commitment. Successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

JOB REF: AWDO-P15161