EA and Office Manager *£45k *Office Based

Office Angels; Twickenham; On-site; GBP 38,000 - 45,000; Full time

Job summary

A leading UK recruitment agency is seeking an experienced Executive Assistant to support its executive leadership team in Twickenham. The role involves high-level administrative support, office management, and travel coordination across Europe. The ideal candidate will have strong organisational skills, excellent communication abilities, and a proven track record in executive support. This position offers a competitive salary and benefits package, ensuring a dynamic work environment. Join us to make a meaningful impact in a thriving organisation.

Benefits

Generous benefits package

Opportunities for travel

Collaborative work environment

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong attention to detail.
• Ability to handle confidential information.

Responsibilities

• Provide high-level administrative support to executives.
• Coordinate meetings and manage travel arrangements.
• Oversee daily office operations.

Skills

Strong organisational skills

Multitasking abilities

Excellent communication skills

Proficiency in Microsoft Office Suite

Experience in travel management

Job description

EA & Office Manager in Twickenham | £45K | Office Based

Salary: Up to £45k + Generous Benefits Package

Location: Twickenham, on-site with parking

Hours: 9am to 5pm

Start Date: ASAP, Ideally

Are you an organised and proactive individual looking to join a company best known to have "great people," a "friendly team," and a "customer‑centric attitude!"

Our client is on the hunt for a professional Executive Assistant to support the executive leadership team in Twickenham. This is a fantastic opportunity to be at the heart of operations while contributing to the smooth running of the European offices!

About the Role

As an Executive Assistant, you will play a vital role in ensuring the efficiency and effectiveness of our leadership team. Your responsibilities will blend high‑level executive support with essential office management and travel coordination across Europe. If you thrive in a fast‑paced environment and enjoy juggling multiple tasks, this position is perfect for you!

Key Responsibilities

• Provide high-level administrative support to senior executives, managing calendars, coordinating meetings, and overseeing inboxes.
• Prepare, edit, and organise various documents, including reports and presentations.
• Coordinate internal and external meetings, from board meetings to leadership offsites, ensuring all logistics are seamlessly handled.
• Take detailed minutes and follow up on action items, which may involve travel to offices across Europe.
• Handle confidential information with discretion and professionalism.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Support project tracking, reporting, and conduct ad hoc research as required.

Office Management Duties

• Oversee daily office operations, fostering a professional and efficient working environment.
• Manage office supplies, equipment, and vendor relationships.
• Ensure compliance with health & safety regulations and coordinate facility needs.
• Assist with onboarding new employees, including desk setup and access provisioning.
• Organise company events, team meetings, and social activities.

Travel Management (Europe‑wide)

• Book and manage complex, multi‑leg travel itineraries for executives and team members across Europe.
• Coordinate flights, trains, hotels, car rentals, and visa arrangements as needed.
• Maintain a central travel calendar and ensure alignment with business priorities.
• Monitor travel budgets, ensuring compliance with company travel policies.
• Act as the point of contact for travel‑related issues, changes, or emergencies.

Skills & Experience

• Proven experience as an Executive Assistant, Office Manager, or in a similar role.
• Strong organisational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint).
• Experience managing travel logistics across multiple countries and time zones.
• Ability to work independently, handle confidential information, and exercise sound judgement.
• Experience in a multinational or pan‑European business environment is a plus.

What We Offer

• A dynamic and collaborative work environment.
• Opportunities to work closely with senior leadership and make a meaningful impact.
• Competitive salary and benefits package.
• Exposure to international operations and travel coordination.

If you're ready to take on this exciting challenge and contribute to our client's success, we'd love to hear from you! Apply today and become a key player in a thriving organisation!

We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. Office Angels UK is an Equal Opportunities Employer.