Documents Controller

Circet Ireland & UK; Slough; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

25 days annual leave

Life assurance

Employee Assistance Programme

Job summary

Circet Ireland & UK is seeking a meticulous Document Controller to join the Transport Technology team in Slough. You will manage the flow of project documentation from site through to completion, ensuring records are accurate, filed, and distributed per client and company procedures.

Based in Slough, you will support multiple rail projects, maintain document control processes, and assist teams with administrative duties while ensuring compliance and easy access to information.

Qualifications

• Experience as Document Controller or Project Administrator in rail/construction environments is desirable.
• Strong organisational skills with attention to detail.
• Ability to manage multiple projects and priorities.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).

Responsibilities

• Manage receipt, review, distribution and filing of project documentation.
• Maintain document registers and ensure records are up to date.
• Upload, organize and archive docs on company servers and DMS.
• Ensure document version control throughout project lifecycle.
• Process documentation from site ensuring completeness and accuracy.
• Issue project docs to clients and internal stakeholders.
• Support project teams with document control and administrative tasks.
• Monitor outstanding docs and follow up with site teams.
• Ensure compliance with company procedures and client requirements.
• Maintain records to support audits and handovers.

Skills

Document control

Project administration

Rail/Construction experience

Microsoft Office (Excel, Word, Outlook

Communication & interpersonal

Tools

DMS software

Job description

We are Hiring!

Circet UK are looking for a Document Controller to join our team in Slough

Working with Circet

Circet Ireland & UK have built an ever growing portfolio of specialist services. As part of a global group, we are specialists in the deployment and maintenance of telecommunications and energy infrastructure, working with both major operators and local players across Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our clients' expectations, while maintaining the highest standards of quality, safety, and integrity. Our success is built on teamwork, trust, and a strong commitment to our people. With over 4,000 employees across Ireland and the UK, we continue to bring people together to shape resilient, future proof infrastructure and deliver high quality services for our customers.

About the role:

We are looking for a highly organised Document Controller to join our Transport Technology team, supporting the delivery of major Rail projects. Based in Slough, you will play a key role in managing the flow of project documentation from site through to completion, ensuring information is accurately captured, stored and distributed in line with company and client requirements. Working across multiple projects, you will maintain document control processes, support project teams with administrative tasks, and ensure all project records are up to date, compliant and easily accessible.

Responsibilities of Document Controller:

• Manage the receipt, review, distribution and filing of project documentation.
• Maintain accurate document registers and ensure all records are up to date.
• Upload, organise and archive documentation on company servers and document management systems.
• Ensure document version control is maintained throughout the project lifecycle.
• Process documentation received from site, ensuring information is complete and accurately recorded.
• Issue project documentation and communications to clients and internal stakeholders.
• Support project teams with document control and administrative activities.
• Monitor outstanding documentation and follow up with site teams where required.
• Ensure all documentation complies with company procedures and client requirements.
• Maintain accurate project records to support audits, handovers and project close-out.

About You

• Previous experience in a Document Controller, Project Administrator or similar administration role.
• Experience working within rail, construction, engineering or infrastructure environments is desirable.
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple projects and priorities simultaneously.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Experience using document management systems is advantageous.
• A proactive approach with the ability to work independently and as part of a team.

Why work in Circet?

• Be part of a company that encourages involvement, diversity and inclusion
• Be part of a company that nurtures excellence and develops leaders
• Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme
• Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility
• You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities

Circet IRE & UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.