Document Controller

Manchester Arndale; West of England; Hybrid; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Award-Winning Employer

Digital Learning

Retail Perks via Hapi app

Professional Growth

Flexible Pay via Wagestream

Job summary

OCS UK & Ireland is seeking an experienced Document Controller to support building services and project works. You will manage and maintain project documentation across the lifecycle, ensuring accuracy, control and timely issue of information according to requirements.

You will oversee document control systems, drawing control, and EDMS usage (Aconex, Asite, Viewpoint, SharePoint, Procore or Autodesk Construction Cloud), ensuring QA/compliance and smooth handover processes.

Qualifications

• Experience as a Document Controller in construction or FM.
• Proficient with EDMS and document workflows.
• Attention to detail and strong communication.

Responsibilities

• Maintain project document control systems, registers and records.
• Handle receipt, distribution, filing and archiving of documents.
• Control drawings, revisions and ensure latest versions are available.
• Maintain drawing registers, transmittal logs and trackers.
• Track submissions, reviews, approvals and actions.
• Prepare transmittals, status reports and project information.
• Support project teams with reporting and admin.
• Use EDMS platforms such as Aconex, Asite, Viewpoint, SharePoint, Procore or ACC.
• Support ISO 9001 processes and quality checks.
• Liaise with clients, consultants, contractors and suppliers on docs.
• Guide teams on doc control processes; coordinate handover including as-built drawings and O&M manuals.
• Archive and retain completed project records.

Skills

Document Control

Version Control

Information Management

EDMS

Drawing Control

Quality Assurance

Project Administration

O&M Manuals

Project Handover

Stakeholder Management

Tools

Aconex

Asite

Viewpoint

SharePoint

Procore

Autodesk Construction Cloud

Job description

About The Role:

We are looking for an experienced Document Controller to support the effective delivery of building services and project works. You will be responsible for managing and maintaining project documentation throughout the project lifecycle, ensuring information is accurate, controlled and issued in accordance with company and client requirements.

Key Responsibilities

• Maintain project document control systems, registers and records.
• Manage the receipt, distribution, filing and archiving of project documentation.
• Control drawings, revisions and technical information, ensuring the latest versions are available.
• Maintain drawing registers, transmittal logs and document trackers.
• Track document submissions, reviews, approvals and outstanding actions.
• Prepare document transmittals, status reports and project information.
• Support project teams with reporting and general project administration.
• Maintain information using EDMS platforms such as Aconex, Asite, Viewpoint, SharePoint, Procore or Autodesk Construction Cloud.
• Support ISO 9001 processes, document audits and quality/compliance checks.
• Liaise with clients, consultants, contractors and suppliers regarding documentation requirements.
• Provide guidance to project teams on document control processes and procedures.Coordinate project handover documentation, including as-built drawings and O&M manuals.
• Ensure completed project records are accurately archived and retained.

About You

You will have previous Document Controller experience within construction, building services, engineering or FM, together with a good understanding of project documentation and information-management processes.

You will ideally have:

• Previous experience using an electronic document management system (EDMS).
• Experience controlling drawings, technical documents and revisions.
• Knowledge of document registers, transmittals and approval workflows.
• Experience supporting project handover and close-out documentation.
• Good Microsoft Office skills.
• Excellent attention to detail and organisational skills.
• Strong communication skills with the ability to work with multiple project stakeholders.
• An understanding of quality assurance and controlled-document processes.

Key Skills

Document Control | Version Control | Information Management | EDMS | Drawing Control | Quality Assurance | Project Administration | O&M Manuals | Project Handover | Stakeholder Management

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

• Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
• Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
• Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
• Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
• Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.