Document Controller

Careys Foundation; United Kingdom; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

26 days holiday

Company Pension

Hybrid Working

Volunteering days

Health Care Cashplan

Cycle to work

Car Leasing

Gym discount

Life Assurance

Buy/sell holidays

Discounts & Cashback

Job summary

Careys Foundation is seeking a proactive Document Controller to join our planning team. Based across London, Glasgow and Milton Keynes, you will manage project documents, control distribution and ensure compliance with procedures.

You will support the setup of document control systems, use ACC/Viewpoint, and provide admin support to deliver high-performing projects on site and across regional offices. The role requires at least 2 years in a document control role, strong organisation, and good

Qualifications

• Minimum 2 years’ experience as a Document Controller or similar role.
• Experience in a construction or site-based environment.
• Proficient in Microsoft Office and document management systems.
• Understanding of O&M manuals and project handover processes.

Responsibilities

• Maintain accurate, up-to-date project documentation and ensure accessibility across teams.
• Support production of As-Built drawings, O&M manuals, and handover documentation.
• Upload, manage, and track documents using ACC/Viewpoint.
• Ensure compliance with document control procedures, quality standards, and audit requirements.
• Support Health & Safety documentation control, including Method Statements and Lift Plans.
• Monitor document workflows and provide regular reporting on status and KPIs.
• Provide general administrative support to the project team as required.

Skills

Documentation control

Microsoft Office

Communication

Organisation

BIM/digital construction

Commercial awareness

Tools

ACC/Viewpoint

Job description

Document Controller

Department: Planning

Employment Type: Permanent - Full Time

Location: Any Regional Office

Description

We are looking for a proactive and detail-oriented Document Controller to join our project team, supporting the effective management, control, and distribution of project documentation.

This role will be based in our London/Glasgow/Milton Keynes office.

You will support sites with the setup and ongoing management of document control systems, ensuring accurate, timely information flow and compliance with procedures. Working closely with internal and external stakeholders, you’ll build strong relationships and provide efficient administrative support to help deliver high-performing projects.

What you will be doing:

• Maintain accurate, up-to-date project documentation and ensure accessibility across teams
• Support the production of As-Built drawings, O&M manuals, and handover documentation
• Upload, manage, and track documents using ACC/Viewpoint
• Ensure compliance with document control procedures, quality standards, and audit requirements
• Support Health & Safety documentation control, including Method Statements and Lift Plans
• Monitor document workflows and provide regular reporting on status and KPIs
• Provide general administrative support to the project team as required

What you will bring:

• Minimum 2 years’ experience in a Document Controller or similar role
• Experience in a construction or site-based environment
• Strong organisational skills and attention to detail
• Proficient in Microsoft Office and document management systems
• Good communication skills with a proactive and collaborative approach
• Understanding of O&M manuals and project handover processes
• Awareness of BIM and digital construction
• Commercial awareness
• Full UK driving licence

Benefits:

• 26 days holiday plus bank holidays
• Company Pension
• Hybrid Working
• Volunteering Days - With Careys Foundation - or other organisations that are important to you
• Health Care Cashplan
• Cycle to work scheme
• Car Leasing Scheme
• Discounted Gym Membership
• Life Assurance
• Buy/sell holidays
• Other discounts and Cashback plans