Document Controller

Contract Scotland; City of Edinburgh; On-site; GBP 28,000 - 38,000; Full time

Job summary

Contract Scotland is seeking an experienced Document Controller to join a busy civil engineering contractor handling project information across the full lifecycle. You will work closely with site teams, subcontractors and consultants to ensure controlled, accurate distribution of documents.

The role covers document control, QA support and the handover/O&M documentation management, with regular audits and proactive liaison to keep information current.

Qualifications

• Experience with document control in civil engineering or construction projects.
• Ability to maintain document registers and revision control.
• Familiarity with QA handover and O&M documentation processes.

Responsibilities

• Maintain project documentation in the CDE.
• File, name, issue and ensure access to documents per procedures.
• Manage document registers, revisions, approvals and distribution.
• Monitor submissions and chase outstanding information.
• liaise with site teams, subcontractors and consultants on document control.
• Carry out regular document audits with Senior Document Controller.
• Support QA documentation submission and QA inspection records.
• Compile and track O&M manuals and handover information.
• Ensure records are accurate and align with project requirements.

Skills

Document management

CDE (Common Data Environment)

document revisions & approvals

Stakeholder coordination

QA documentation

Multi-priority management

Attention to detail

Tools

ACC / Autodesk Construction Cloud

Document control systems

Job description

Document Controller

An opportunity for an experienced Document Controller to join a busy civil engineering contractor, supporting the successful delivery of projects from start to finish.

Working closely with site teams, subcontractors, consultants and other stakeholders, you ll play a key role in ensuring project information is accurately controlled, maintained and distributed throughout the project lifecycle.

This is a varied role with involvement across document control, QA support and the management of handover and O&M documentation.

The Role

As Document Controller, you ll be responsible for maintaining effective document management processes across one or more civil engineering projects.

Your responsibilities will include:

• Managing project documentation within the Common Data Environment (CDE).
• Ensuring documents are correctly filed, named, issued and accessible in line with project procedures.
• Maintaining document registers and controlling revisions, approvals and distribution.
• Monitoring document submissions and following up outstanding information.
• Liaising with site teams, subcontractors, consultants and other stakeholders to ensure document control procedures are followed.
• Carrying out regular document audits alongside the Senior Document Controller.
• Supporting site teams with the preparation and submission of QA documentation.
• Collating and tracking QA inspection records, reports and associated documentation.
• Ensuring project records are maintained accurately and in accordance with project and industry requirements.
• Collecting, reviewing and compiling O&M manuals and handover information from subcontractors and suppliers.
• Tracking outstanding O&M information and following up with the relevant parties.
• Supporting the successful completion and handover of projects to the client.

About You

You ll ideally have previous experience working in Document Control, preferably within civil engineering, construction or another project-based environment.

You may have experience with:

• Document management systems or Common Data Environments, such as Autodesk Construction Cloud (ACC) or similar platforms.
• Managing document revisions, approvals, registers and distribution.
• Working with site teams, subcontractors, consultants and wider project stakeholders.
• Supporting QA, handover or O&M documentation processes.
• Managing multiple priorities while working to deadlines.
• Maintaining a high level of accuracy and attention to detail.

You ll be organised, proactive and confident communicating with a range of stakeholders. You ll also be comfortable working independently while contributing effectively as part of a wider project team.

An understanding of civil engineering project documentation, QA requirements and handover processes would be advantageous.

The Opportunity

This is a great opportunity for a Document Controller looking to develop their career within a civil engineering contractor, taking on a varied role and gaining exposure across the full project documentation lifecycle.

If you re organised, detail-focused and looking for your next opportunity within a busy civil engineering environment, this could be the role for you.

Legal Information

We act as an employment agency for permanent work and as an employment business for temporary work.

For roles in the UK, applicants must be eligible to live and work in the UK.

We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.