Document Controller

Contract Scotland; Hermiston; On-site; GBP 26,000 - 38,000; Full time

Job summary

Contract Scotland is seeking an experienced Document Controller to join a busy civil engineering contractor. You will help ensure project information is accurately controlled, maintained and distributed throughout the project lifecycle.

Working with site teams, subcontractors and consultants, you will manage document control alongside QA support and handover/documentation requirements for O&M manuals.

Qualifications

• Experience in document control within civil engineering, construction or project-based environments.
• Experience supporting QA, handover or O&M documentation processes.
• Ability to manage multiple priorities while meeting deadlines.

Responsibilities

• Maintain project documentation within the Common Data Environment (CDE).
• File, name, issue and distribute documents in line with project procedures.
• Maintain document registers, revisions, approvals and distribution.
• Monitor document submissions and chase outstanding information.
• Liaise with site teams, subcontractors and stakeholders to follow document control procedures.
• Support QA documentation preparation and handover.
• Collate and track QA inspection records and handover information.

Skills

Document management systems

Attention to detail

Managing revisions/approvals

Stakeholder communication

Deadline-driven

Tools

Autodesk Construction Cloud (ACC)

Common Data Environments

Job description

Document Controller

An opportunity for an experienced Document Controller to join a busy civil engineering contractor, supporting the successful delivery of projects from start to finish.

Working closely with site teams, subcontractors, consultants and other stakeholders, you'll play a key role in ensuring project information is accurately controlled, maintained and distributed throughout the project lifecycle.

This is a varied role with involvement across document control, QA support and the management of handover and O&M documentation.

The Role

As Document Controller, you'll be responsible for maintaining effective document management processes across one or more civil engineering projects.

Your responsibilities will include:

• Managing project documentation within the Common Data Environment (CDE).
• Ensuring documents are correctly filed, named, issued and accessible in line with project procedures.
• Maintaining document registers and controlling revisions, approvals and distribution.
• Monitoring document submissions and following up outstanding information.
• Liaising with site teams, subcontractors, consultants and other stakeholders to ensure document control procedures are followed.
• Carrying out regular document audits alongside the Senior Document Controller.
• Supporting site teams with the preparation and submission of QA documentation.
• Collating and tracking QA inspection records, reports and associated documentation.
• Ensuring project records are maintained accurately and in accordance with project and industry requirements.
• Collecting, reviewing and compiling O&M manuals and handover information from subcontractors and suppliers.
• Tracking outstanding O&M information and following up with the relevant parties.
• Supporting the successful completion and handover of projects to the client.

About You

You’ll ideally have previous experience working in Document Control, preferably within civil engineering, construction or another project-based environment.

You may have experience with:

• Document management systems or Common Data Environments, such as Autodesk Construction Cloud (ACC) or similar platforms.
• Managing document revisions, approvals, registers and distribution.
• Working with site teams, subcontractors, consultants and wider project stakeholders.
• Supporting QA, handover or O&M documentation processes.
• Managing multiple priorities while working to deadlines.
• Maintaining a high level of accuracy and attention to detail.

You’ll be organised, proactive and confident communicating with a range of stakeholders. You’ll also be comfortable working independently while contributing effectively as part of a wider project team.

An understanding of civil engineering project documentation, QA requirements and handover processes would be advantageous.

The Opportunity

This is a great opportunity for a Document Controller looking to develop their career within a civil engineering contractor, taking on a varied role and gaining exposure across the full project documentation lifecycle.

If you’re organised, detail-focused and looking for your next opportunity within a busy civil engineering environment, this could be the role for you.

Legal Information

We act as an employment agency for permanent work and as an employment business for temporary work.

For roles in the UK, applicants must be eligible to live and work in the UK.

We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.