Document Controller

Uniting Holding; Alloa; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Alloa is seeking a Document Controller for a 12-18 month maternity cover contract. This role involves managing documentation and ensures compliance with quality processes. Candidates should have at least 3 years of document management experience, strong communication skills, and the ability to work independently. Competitive benefits include 25 days annual leave, pension contributions, and additional leave options. Applicants must have the Right to Work in the UK.

Benefits

25 days annual leave

Pension scheme

Life assurance

Free car parking

Cycle to Work Scheme

Qualifications

• Minimum of 3 years of experience in document management.
• Good communication skills, both written and verbal.
• Ability to manage competing projects and meet deadlines.

Responsibilities

• Coordinate documentation processing and notifications.
• Manage the surveillance management tool.
• Quality check internal and external provider documentation.

Skills

Document management experience

Good communication skills

Attention to detail

Logical and organized

Ability to work autonomously

Job description

Overview

Trillium Flow Technologies™ serves customers in the power, oil & gas, general industry and water & wastewater sectors with highly engineered valves, pumps and actuators, as well as complete support in every phase of a project or operation.

We have UK Facilities/offices in Alloa, Elland, Bedford, East Kilbride & London. As well as employees-based UK wide within Customer sites.

Role

Document Controller (Maternity Cover)

12 - 18 Month Contract role

ENGINEERING INDUSTRY

ALLOA

Take a look at our extremely competitive benefits offering!!!!

Benefits

• 25 days annual leave
• 8 Bank Holidays
• Holiday Buy Scheme - Purchase up to 5 days extra annual leave with equal monthly payroll deductions
• Pension Scheme - Up to 8% employer contributions
• Enhanced Company Sick Pay
• Life Assurance - 2 x annual salary if not in the pension scheme, 4 x salary if a member of the pension scheme.
• Cycle to Work Scheme
• Volunteering Scheme – support your local community
• DSE Specsaver Vouchers and Eye Test
• Free Car Parking - a potential saving of £1500-£2500 compared to city centre car parking
• Employee Assistance Programme - Confidential external support – face to face counselling
• Rota Day Scheme- work additional hours throughout the month to accrue an extra day off per month – an additional 12 days leave
• Discounts, cash back and offers - offers on big high street stores, travel, show tickets, cinema gym membership and lots more!

Business Need / Purpose of Role

Reporting to the NNB Project Manager, the Document Controller will be an integral member of the team and will support both the Project Manager and Quality Engineer in the management and coordination of all documentation and manufacturing surveillance. Responsibilities will range from coordination of documentation processing and sub supplier surveillance notifications, to managing the associated documentation both pre- and post-manufacturing surveillance visit.

Objectives & Measurement

Key Responsibilities and Specific Accountabilities

Including but not limited to:

• Coordination of the sub supplier surveillance notification from receipt to submission to all relevant notification bodies

• Day-to-day management of the surveillance management and tracking tool to ensure no notifications are missed or late

• Chase up notification bodies for attendance requirements

• Receive all documentation from the inspection, log into document management system, and submit copies to relevant notification bodies

• Book and coordinate the travel requirements for the project team

• Assist the Quality Team in Documentation Control

• Weekly / Monthly report for each package on DC matters

• Provide support to the project team on all Document Control matters

• Quality check internal documents as well as External Provider documentation

• Maintain Document Registers

• Prepare progress reports as required (Documents outstanding / overdue, Documents received on time, Documents due to be submitted)

• Documents are managed according to the Project requirements

• Ensuring hard copies (when required) and electronic copies of all previous revisions are available and uploaded on to the EDMS

• Ensure archiving is undertaken in accordance with the Quality Management System

• Manage and coordinate External Providers and the Project’s Final Documentation with the assistance of the department heads

• Developing and maintaining relationships with all project team members and external providers

• The DC team are focused on coordinating with all disciplines of the project and external providers, in order to ensure that all documents are produced, shared, reviewed and archived in accordance to the Document Management Procedure (DMP)

Skills, Knowledge and/or experience

• Minimum of 3 years of experience in document management

• Ability to integrate and be part of a team

• Good communication skills, both written and verbal

• Logical and well organised

• Close attention to detail, methodical with the ability to prioritise

• Able to manage workload by understanding requirements, deadlines

• Ability to work autonomously, when required, to prioritise and multi-task on competing projects and to execute and complete deliverables in a timely manner is critical

• Preferably prior experience in the industrial sector

Work Environment

The role may require some regular travel both in the UK and potentially worldwide. Prepared to work reasonable amounts of overtime as required by the Lead NNB Project Manager to match the operational demands of the projects.

*Please note if all questions are not answered your application may not be processed

*Applicants must have Right to Work in the UK and based in the UK, if you do not unfortunately your application will not be processed.