Document Controller Glasgow, Dublin, Cardiff, London, Plymouth, Belfast, Birmingham

HLM Architects; Glasgow; Hybrid; GBP 26.000 - 36.000; Vollzeit

Benefits dieser Stelle

HLM Academy

Blended work model

Flexible working hours

Zusammenfassung

HLM Architects is seeking an organised Document Controller to support project teams across our UK & Ireland studios. You will ensure documents are correctly filed and accessible, reviewing information before filing and liaising with clients and agencies to guarantee proper categorisation.

You will develop and implement document control processes and manage internal distribution, while maintaining strong relationships with clients.

Qualifikationen

• Excellent organisational skills and a methodical approach to document management.
• Strong attention to detail and a commitment to maintaining accurate information.
• Good communication and interpersonal skills, with the ability to coordinate across different teams.

Aufgaben

• Coordinate with project teams to keep documents in the correct location and accessible to internal services.
• Check and approve documents before filing and liaise with internal/external agencies for clear categorisation.
• Develop and implement document control processes.
• Distribute internal correspondence and maintain good relationships with clients.

Kenntnisse

Organisational skills

Attention to detail

Communication

Microsoft Word

Microsoft Excel

Tools

Microsoft Office

Jobbeschreibung

Dublin

Suite 401, The Greenway,,Block C, Ardilaun Court,,112‑114, St Stephen’s Green,,Dublin 2, D02 TD28
T: [phone]

Cardiff

Suite 1b, Hodge House,,114‑116 St Mary Street,,Cardiff, CF10 1DY
T: [phone]

London

Fifth Floor,,10 Alie Street,,London, E1 8DE
T: [phone]

Plymouth

Unit 21, Alma Yard,,Candlewick Lane,,Plymouth, PL4 0FF
T: [phone]

Belfast

Suite 1.03B, Custom House,,Custom House Square,,Belfast, BT1 3ET
T: [phone]

Birmingham

Assay Studios,,141 Newhall St,,Birmingham, B3 1SF
T: [phone]

Would you like to join an employee-owned, multi award- winning architecture practice that’s desire is to make spaces and places that improve lives?

We are a UK & Ireland practice with strong connections across all of our studios in London, Sheffield, Cardiff, Glasgow, Belfast, Plymouth, Birmingham, and Dublin. We work collaboratively as one team structured by sector, sharing resources, knowledge and skills. Ranked as one of the top 25 largest practices in the UK this year, other recent accolades include:

AJ100 List of UK’s Top Architectural Practices 2025

Shortlisted, AJ100 Awards – Employer of the Year 2025

Shortlisted, Architect of Year Awards – Social Value Architect of the Year 2025

Shortlisted, Architect of Year Awards – Employer of the Year 2025

Highly Commended, MMC Awards – Architectural Practice of the Year 2025

The Role

We are looking for an organised and detail-focused Document Controller to work with our project teams in any of our studios.

The role will involve coordinating with the different departments within the team and ensuring that documents are kept in the right location and are accessible to all internal services. This involves checking and approving documents before they are filed and liaising with internal and external agencies to ensure that documents contain correct and understandable information regards their categorisation.

As Document Controller, you will be required to develop and implement processes related to document control and management. You will work with a project team in order to implement systems of control and also manage the process of distribution of internal correspondence and ensure good relationships with clients.

What we’re looking for

Excellent organisational skills and a methodical approach to document management.

Strong attention to detail and a commitment to maintaining accurate information.

The ability to work effectively to deadlines and manage competing priorities.

Good communication and interpersonal skills, with the ability to coordinate across different teams.

The ability to monitor and evaluate systems and identify improvements.

Good working knowledge of Microsoft Office, particularly Word and Excel

We offer a blended work model with a flexible approach to studio and remote working, along with a friendly studio environment, an award-winning lifestyle package, and a commitment to your personal development through the HLM Academy.

Diversity, inclusion and belonging (DIB) is at the core of our business. We advocate equal opportunities, creating an inclusive working environment for all. If you have a disability and would prefer to apply in a different mode please contact our HR team for assistance.

We offer a blended work model with a flexible approach to studio and remote working, recognising lifestyles are complex and we all have competing responsibilities. Our SMARTBlend approach supports job sharing, part-time, term time and staggered hours, home working, back to work schemes for parents, keeping in touch days, career breaks, sabbaticals and condensed hours. We recognise no one size fits all. Providing a great studio environment is only part of the equation and flexible ways of working gives us more richness, diversity and choice for how we can work most effectively.