Document Controller

Stride Treglown; West of England; Ibrido; GBP 28.000 - 29.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid working

Training and development opportunities

Disability Confident Committed

Descrizione del lavoro

Stride Treglown is seeking a detail-focused Document Controller to join our team in a flexible, hybrid environment. This entry-to-mid level role supports project teams by ensuring information is accurate, well-organised and easily accessible from day one.

You’ll maintain document control processes, assist with workflows, and coordinate with internal teams and external consultants. Training will be provided to develop data management skills over time.

Competenze

• Excellent organisational skills and attention to detail.
• Strong communication skills with stakeholders.
• Ability to prioritise work and meet deadlines.
• Proactive approach and willingness to learn new systems.

Mansioni

• Maintain accurate document control processes, records and documentation across project systems.
• Support document control procedures and workflows to run smoothly across projects.
• Liaise with internal teams and external consultants regarding submissions and updates.
• Register, update and track project information, drawings and reports with naming conventions and version control.
• Assist with issuing and managing information through document management platforms.
• Carry out data quality checks to keep information accurate and up to date.
• Coordinate information exchange with external document controllers and supply chain partners.
• Monitor outstanding actions, transmittals, reviews and approvals and escalate as needed.

Conoscenze

Organisational skills

Attention to detail

Communication skills

Prioritisation

Willingness to learn

Proactive approach

Strumenti

Microsoft Excel

SharePoint

Descrizione del lavoro

Looking to build a career in Document and Information Management?

We’re a people-first business that believes development happens through experience, support and collaboration. You’ll be joining a friendly team where you’ll have opportunities to learn from experienced colleagues, build valuable technical and professional skills, and contribute to meaningful projects from day one.

The Role

We’re looking for an organised, detail-focused and proactive Document Controller to join our team. This is a fantastic opportunity for someone at the start of their career, or looking to develop existing administration experience, within a creative and collaborative design environment.

As a Document Controller, you’ll play an important role in supporting our project and business teams by ensuring information is accurate, well-organised and easily accessible. You’ll help maintain the quality of our data and documentation, enabling teams to work efficiently and deliver exceptional projects. You’ll have a keen eye for detail, a willingness to learn and a passion for keeping things organised.

What you’ll be doing

Working closely with colleagues across the business, you’ll:

• Maintain accurate document control processes, records and documentation across project systems.
• Support document control procedures and workflows to run smoothly across projects.
• Liaise with internal teams and external consultants regarding document submissions and information updates where required.
• Register, update and track project information, drawings, reports and other documentation in line with agreed naming conventions, metadata and version control standards.
• Assist with the timely issue, and management of information through document management platforms.
• Carry out data quality checks, helping to ensure information remains accurate, consistent and up to date.
• Liaise with external document controllers and supply chain partners to coordinate information exchange and keep records aligned.
• Monitor outstanding actions, transmittals, reviews and approvals, and elevate items that are not being closed out through the project management structures.
• Respond to queries and provide support to colleagues on information management processes and systems.
• Help identify opportunities to improve data quality, efficiency and ways of working.
• Support project teams throughout the project lifecycle by ensuring information is accessible and well managed.

You’ll be someone who enjoys working with information, systems and processes and takes pride in getting the details right.

Ideally, you’ll have:

• Excellent organisational skills and attention to detail.
• Strong communication skills and confidence working with a variety of stakeholders.
• The ability to prioritise work and manage competing deadlines.
• A proactive approach and willingness to learn new systems and processes.
• Good working knowledge of Microsoft Office, particularly Excel, Sharepoint.
• Experience of working with An interest in data management, information management or project administration.
• Previous administrative experience would be beneficial but is not essential.
• Experience of Common Data Environments (CDE) and / or Electronic Document Management Systems (EDMS) used within the design and construction industry would be an advantage, but full training will be provided.

If you’re naturally organised, enjoy working with systems and information, and are looking for a role where you can learn, develop and make a real impact, we’d love to hear from you.

No previous Data Controller experience is required - we’ll provide the training and support to help you succeed.

This is a permanent, full-time role (37.5 hours per week) although some flexibility could be possible. We’re flexible in how we work, but as this role supports project teams across the business with weekly deadlines, you’ll need to be available to work on Fridays.

We offer

• Salary: £27,500 to £29,000 (Depending on Experience)
• Hybrid and flexible working.
• Ongoing training and development opportunities.
• A supportive and collaborative culture.
• Opportunities to develop a long-term career in data and information management.
• A comprehensive employee benefits package designed to help you thrive professionally and personally

Stride Treglown is a Disability Confident Committed Employer and is committed to inclusive recruitment practices. We will provide a fully accessible recruitment process and offer an interview to disabled applicants who meet the minimum criteria for the role.