Document Controller

Bespoke Careers; Greater London; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Profit share scheme

Enhanced family leave

Regular social events

Job summary

Bespoke Careers is seeking a highly organized Document Controller for a leading architecture practice in London. You will manage project information, ensure QA checks, and maintain robust document control workflows across drawings, reports and RFIs.

With 2+ years in document control within architecture/construction, you will set up CDEs (Asite, Autodesk Docs) and collaborate across architects, consultants, and contractors to resolve coordination issues while adhering to ISO standards.

Qualifications

• Minimum of 2 years’ experience in a Document Control role.
• Strong knowledge of document control systems and CDEs (Asite, Aconex, Union Square, Autodesk Docs).
• Excellent organisational and time management skills.
• High attention to detail with the ability to work to tight deadlines.
• Familiarity with construction/architectural workflows and ISO standards.
• Strong communication skills, collaborative and independent
• Proficiency in Microsoft Office and willingness to learn new systems quickly.

Responsibilities

• Coordinate and track documents including drawings, reports, RFIs, specifications, and schedules.
• Set up and manage Common Data Environments (CDEs) such as Asite, Viewpoint, Union Square, or Autodesk Docs.
• Ensure accurate registration, filing, revision control, and QA checks of project information.
• Maintain trackers, schedules, and compliance reports.
• Support project delivery by managing MIDPs and TIDPs.
• Provide training and support for project teams using document control systems.
• Collaborate with architects, consultants, and contractors to resolve coordination issues.
• Ensure ISO 19650-2 compliance and contribute to continuous improvement of internal systems.

Skills

Document control

CDEs

Organisational skills

Attention to detail

Communication

MS Office

Teamwork

Growth mindset

Tools

Asite

Aconex

Union Square

Autodesk Docs

Job description

We are seeking a highly organised and detail-focused Document Controller to join a leading, award-winning architecture practice. With over 100 employees and a collaborative, people-first culture, this studio is committed to creating spaces that are functional, sustainable, and make a positive impact.

As part of a supportive and creative team, you’ll play a central role in managing project information and ensuring quality standards are consistently met. This is a fantastic opportunity for someone who thrives in a fast-paced environment and has experience in document control within architecture, construction, or related industries. This is a 3 - 6 month FTC with permanent opportunity.

Key Responsibilities

• Coordinate and track documents including drawings, reports, RFIs, specifications, and schedules
• Set up and manage Common Data Environments (CDEs) such as Asite, Viewpoint, Union Square, or Autodesk Docs
• Ensure accurate registration, filing, revision control, and QA checks of project information
• Maintain trackers, schedules, and compliance reports
• Support project delivery by managing MIDPs and TIDPs
• Provide training and support for project teams using document control systems
• Collaborate with architects, consultants, and contractors to resolve coordination issues
• Ensure compliance with ISO 19650-2 and contribute to continuous improvement of internal systems

Skills & Experience

• Minimum of 2 years’ experience in a Document Control role
• Strong knowledge of multiple document control systems and CDEs (e.g. Asite, Aconex, Union Square, Autodesk Docs)
• Excellent organisational and time management skills
• High attention to detail with the ability to work to tight deadlines
• Familiarity with construction/architectural workflows and ISO standards
• Strong communication skills with the ability to work collaboratively and independently
• Proficiency in Microsoft Office and willingness to learn new systems quickly
• Professional, proactive, and adaptable approach
• Opportunities for professional growth and development
• Profit share scheme, enhanced family leave, and regular social events
• A collaborative environment where your voice and ideas are valued