Document Controller

HLM Architects; Glasgow; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Blended work model

Flexible remote working

Friendly studio environment

Award-winning lifestyle package

HLM Academy development

Job summary

HLM Architects is seeking a meticulous Document Controller to support our Glasgow studio and other hubs. You will organize project documents, ensure correct filing locations, and keep internal services informed with clear, accessible records.

You will develop and implement document control processes, coordinate with multiple departments, manage distribution of internal correspondence, and foster strong relationships with clients while embracing a flexible, hybrid working model and ongoing

Qualifications

• Excellent organisational skills and a methodical approach to document management.
• Strong attention to detail and commitment to accurate information.
• Ability to meet deadlines and manage competing priorities.
• Good communication and interpersonal skills across teams.
• Experience with document control processes and quality assurance.

Responsibilities

• Coordinate with project teams to keep documents in the correct locations.
• Check and approve documents before filing and liaise with agencies.
• Develop and implement document control processes.
• Distribute internal correspondence and maintain client relationships.

Skills

Organizational skills

Attention to detail

Ability to meet deadlines

Communication skills

Cross-team coordination

Process improvement

Tools

Word

Excel

Job description

We are a UK & Ireland practice with strong connections across all of our studios in London, Sheffield, Cardiff, Glasgow, Belfast, Plymouth, Birmingham, and Dublin. We work collaboratively as one team structured by sector, sharing resources, knowledge and skills. Ranked as one of the top 25 largest practices in the UK this year, other recent accolades include:

• AJ100 List of UK’s Top Architectural Practices 2025

• Shortlisted, AJ100 Awards – Employer of the Year 2025

• Shortlisted, Architect of Year Awards – Social Value Architect of the Year 2025

• Shortlisted, Architect of Year Awards – Employer of the Year 2025

• Highly Commended, MMC Awards – Architectural Practice of the Year 2025

The Role

We are looking for an organised and detail-focused Document Controller to work with our project teams in any of our studios.

The role will involve coordinating with the different departments within the team and ensuring that documents are kept in the right location and are accessible to all internal services. This involves checking and approving documents before they are filed and liaising with internal and external agencies to ensure that documents contain correct and understandable information regards their categorisation.

As Document Controller, you will be required to develop and implement processes related to document control and management. You will work with a project team in order to implement systems of control and also manage the process of distribution of internal correspondence and ensure good relationships with clients.

What we're looking for

• Excellent organisational skills and a methodical approach to document management.

• Strong attention to detail and a commitment to maintaining accurate information.

• The ability to work effectively to deadlines and manage competing priorities.

• Good communication and interpersonal skills, with the ability to coordinate across different teams.

• The ability to monitor and evaluate systems and identify improvements.

• Good working knowledge of Microsoft Office, particularly Word and Excel

We offer a blended work model with a flexible approach to studio and remote working, along with a friendly studio environment, an award-winning lifestyle package, and a commitment to your personal development through the HLM Academy.

Diversity, inclusion and belonging (DIB) is at the core of our business. We advocate equal opportunities, creating an inclusive working environment for all. If you have a disability and would prefer to apply in a different mode please contact our HR team for assistance.