Document Controller

Confidential; West of England, Bath; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Hybrid work arrangements

Industry-leading benefits package

Job summary

Confidential is seeking a Document Controller in Bristol to manage day-to-day document control across live projects. You will ensure correct logging, naming, and versioning of drawings and reports, and issue information through management platforms on time.

The role requires strong organisational skills, good communication across levels, and a proactive approach to system improvements. Hybrid work arrangements are available.

Qualifications

• Highly organised with a keen eye for detail.
• Experience in administration within the built environment is beneficial.
• Familiarity with Common Data Environments (CDE) or Electronic Document Management Systems (EDMS).
• Able to manage multiple deadlines and priorities without compromising accuracy.
• Willingness to learn new systems and take the initiative.

Responsibilities

• Oversee day-to-day document control across live projects, keeping records organized.
• Ensure every drawing, report and piece of information is logged, named correctly and versioned.
• Issue information through document management platforms on time.
• Coordinate with consultants and supply chain partners and their document controllers.
• Follow up open transmittals, reviews and approvals and escalate blockers.
• Run regular data checks to ensure consistency and accuracy of the system.
• Be the go-to person for colleagues on information management and systems.
• Suggest process improvements to enhance efficiency.

Skills

Organised

Attention to detail

Multitasking

Communication

Excel

SharePoint

Administration experience

Information management

Tools

CDE / EDMS

SharePoint

Microsoft Office

Job description

Currently working with one of our longstanding clients who are a cornerstone in UK Architecture, they are looking for a Document Controller to join their team in Bristol. It would suit someone at the start of their career in the architectural sector, or an administrator ready to move into a more specialist role.

You ll be the person who keeps project information accurate, organised and easy to find, so the project teams can concentrate on delivering great work.

The Role

• Own the day-to-day running of document control across live projects, keeping records and systems in good order
• Make sure every drawing, report and piece of project information is logged correctly, named properly and sitting at the right version
• Issue information through the document management platforms on time and keep the process running smoothly
• Act as the point of contact for consultants, supply chain partners and their document controllers, coordinating submissions and keeping everyone s records aligned
• Chase up open transmittals, reviews and approvals, and raise anything that s stalling with the relevant project leads
• Run regular data checks so that what s on the system is consistent, accurate and current
• Be the go-to person for colleagues with questions about information management and the systems behind it
• Spot where processes could work better and put forward ideas to improve them

About You

• Highly organised, with a genuine eye for detail
• Comfortable communicating with people at all levels, both inside the practice and externally
• Able to keep several deadlines moving at once without letting anything slip
• Keen to learn new systems and quick to take the initiative
• Confident in Microsoft Office, particularly Excel and SharePoint
• Interested in data, information management or project administration as a career path
• A background in administration Experience within the Built environment (Beneficial)
• Experience with Common Data Environments (CDE) or Electronic Document Management Systems (EDMS) from the design and construction sector. (Full training will be provided)

The successful candidate will earn a salary up to £29,000 Hybrid and flexible work arrangements and an industry leading benefits package.