Document Controller

Bennett and Game Recruitment LTD; Birmingham; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Pension scheme with employer up to 5.5

Employee Ownership Trust (EOT)

25 days holiday (+1 per year after 5)

Job summary

Bennett and Game Recruitment LTD in Birmingham is seeking a Document Controller to support Architects and project teams with robust document control and QA compliance. The role offers full-time or part-time hours, a flexible start/finish outlook, and a chance to work across significant Education and Higher Education projects.

Key duties include managing drawings and technical information, maintaining registers, supporting ISO 9001/14001/45001 processes, and developing beyond traditional document

Qualifications

• Experience in Document Control within Architecture, Construction or Engineering is advantageous but not essential.
• Highly organised with excellent attention to detail.
• Strong IT skills and confidence learning new software and document management systems.
• Able to manage multiple documents, trackers and deadlines simultaneously.
• Able to communicate effectively with Architects, Directors and wider project teams.
• An understanding of QA, ISO standards or auditing would be advantageous.

Responsibilities

• Support Architects and project teams with document management.
• Coordinate issuing, distribution and recording of drawings and technical information.
• Ensure information is recorded, controlled and issued to stakeholders.
• Maintain document registers, trackers and project records.
• Carry out document quality checks before issuing.
• Support QA processes and audits.
• Assist with ISO 9001, ISO 14001 and ISO 45001 compliance.
• Monitor project and compliance trackers.
• Assist Architects and Directors with increasingly complex project information and regulatory requirements.
• Support processes relating to Building Regulations and Principal Designer responsibilities.
• Opportunity to develop involvement in Health & Safety and CDM-related activities.
• Assist with the review and administration of appointments alongside Directors and the practice's legal advisers.
• Work across multiple projects and teams within the Birmingham office.
• Help improve the consistency, organisation and quality of information management across the practice.

Skills

Document control

Organisation

IT skills

Communications

QA knowledge

Education

Degree in Architecture/Engineering/Construction

Tools

Document management systems

Job description

Position: Document Controller
Location: Birmingham
Salary: 30,000 - 40,000 DOE
Working Arrangement: Office Based - Flexible Start / Finish Times
Employment Type: Permanent - Full-time or Part-time Considered

An established, design-led architectural practice is looking to appoint a Document Controller to join its Birmingham head office. The business employs approximately 94 people across three UK offices and delivers major projects across the Education and Higher Education sectors, including schools, university buildings, laboratories and healthcare-related facilities.

This is a newly created position designed to provide greater support to the practice's Architects and wider project teams as project information, quality assurance and regulatory requirements continue to increase. Rather than being limited to issuing drawings and maintaining document registers, the successful candidate will have the opportunity to become involved in QA, audits, Building Regulations, Principal Designer/CDM processes and wider practice compliance.

The practice is deliberately open-minded on background. The position could suit an experienced Document Controller from an Architecture, Construction or Engineering environment, but they would also consider a highly organised graduate or technically minded individual who can be developed into the position. Full-time and part-time applicants will be considered, including candidates looking for approximately three days per week.

Document Controller Salary & Benefits

• Salary approximately 30,000 - 35,000 DOE.
• Full-time or part-time working considered, including approximately 3 days per week.
• 37.5-hour working week for full-time employees.
• 25 days holiday which increases by 1 day per year after 5 years of service up to a maximum of 30 days
• Flexible start and finish times.
• Pension scheme with employer contributions matched up to 5.5%, increasing with length of service.
• Employee Ownership Trust (EOT) structure.
• Opportunity to develop beyond traditional Document Control into QA, Building Regulations and Principal Designer/CDM-related work.
• Training provided on internal processes and systems.
• Long-term career development.
• Collaborative Birmingham studio environment.

Document Controller Job Overview

• Support Architects and wider project teams with the management and control of project documentation.
• Coordinate the issue, distribution and recording of drawings and technical information.
• Ensure project information is correctly recorded, controlled and issued to the appropriate stakeholders.
• Maintain accurate document registers, trackers and project records.Corrected not needed
• Carry out document quality checks before information is issued.
• Support the practice's wider Quality Assurance processes.
• Assist with preparation for internal and external audits.
• Support compliance relating to the practice's ISO 9001, ISO 14001 and ISO 45001 management systems.
• Monitor and maintain relevant project and compliance trackers.
• Assist Architects and Directors with increasingly complex project information and regulatory requirements.
• Support processes relating to Building Regulations and Principal Designer responsibilities.
• Opportunity to develop involvement in wider Health & Safety and CDM-related activities.
• Assist with the review and administration of appointments alongside Directors and the practice's legal advisers.
• Work across multiple projects and teams within the Birmingham office.
• Help improve the consistency, organisation and quality of information management across the practice.

Document Controller Job Requirements

• Previous Document Control experience within Architecture, Construction, Engineering or the wider Built Environment would be advantageous but is not essential.
• Experienced Document Controllers as well as candidates looking to develop into the profession will be considered.
• Highly organised with excellent attention to detail.
• Strong IT skills and confidence learning new software and document management systems.
• Comfortable managing multiple documents, trackers and deadlines simultaneously.
• Able to communicate effectively with Architects, Directors and wider project teams.
• Proactive approach with the confidence to chase outstanding information and ensure actions are completed.
• An understanding of QA, ISO standards or auditing would be advantageous.
• Knowledge of Building Regulations, CDM or Principal Designer responsibilities would be beneficial but is not essential.
• Previous experience reviewing or administering professional appointments would be advantageous.
• A degree or qualification within Architecture, Engineering, Construction or another relevant discipline could be beneficial for candidates entering Document Control.
• Able to work independently while supporting a busy collaborative design studio.
• Willingness to learn and develop into the broader compliance and quality aspects of the position.