Document Controller for Fast-Growth Infrastructure Projects

Vortex Companies, LLC; Battle; On-site; GBP 28,000 - 36,000; Full time

Job summary

Vortex Companies, LLC is seeking a proactive Document Controller to join our team in Battle, England. You will streamline office operations, manage documentation, and support customer service efforts.

This role requires meticulous data entry, strong organisational skills, and experience with MS Office, Xero, and Big Change. You will coordinate calendars, file management, and communications.

Qualifications

• Proven office experience with strong computer literacy in Microsoft Office and knowledge of Big Change.
• Excellent organisational and multitasking abilities in a fast-paced environment.
• Experience with Xero bookkeeping is advantageous.
• Strong phone etiquette and multi-line handling skills.
• Ability to prioritise tasks and manage schedules effectively.

Responsibilities

• Maintain accurate data entry records using Microsoft Office and Xero for bookkeeping.
• Support filing, organise engineers' field information, and manage document files.
• Coordinate calendars, appointments, and job scheduling for field engineers.
• Provide prompt and professional customer support via phone or email.
• Perform clerical tasks including data entry, filing and proofreading.
• Operate multi-line phone systems and route calls efficiently.

Skills

Organisational skills

Multitasking

Time management

Phone etiquette

Tools

Microsoft Office Suite

Big Change

Xero

Job description

Vortex Companies, LLC is seeking a proactive Document Controller to join our team in Battle, England. You will streamline office operations, manage documentation, and support customer service efforts.

This role requires meticulous data entry, strong organisational skills, and experience with MS Office, Xero, and Big Change. You will coordinate calendars, file management, and communications.