Document Controller & Office Operations Specialist

McAllister; United Kingdom; On-site; GBP 26,000 - 38,000; Full time

Job summary

McAllister A Vortex Company, LLC is seeking a proactive Document Controller to join our team. The role focuses on maintaining smooth office operations, handling administrative tasks, and supporting customer service for clients and engineers.

In this position you will manage data entry, calendar coordination, and filing while providing professional support across the office in a fast-paced environment.

Qualifications

• Proven office experience with strong computer literacy.
• Proficiency in Microsoft Office and cloud-based tools.
• Experience with Xero bookkeeping software advantageous.
• Strong time management and prioritisation in a fast-paced environment.

Responsibilities

• Maintain accurate data entry records using Microsoft Office, and Xero for bookkeeping and administrative purposes.
• Support office management tasks such as filing, colating engineers field information, and organising files to ensure easy access and compliance.
• Assist with calendar management, scheduling appointments, and coordinating jobs for field engineers.
• Provide excellent customer support via phone or email, addressing inquiries promptly and professionally.
• Perform clerical tasks such as data entry, filing, and proofreading to support daily operations.
• Operate multi-line phone systems to handle inquiries efficiently and route calls appropriately.

Skills

Microsoft Office Suite

Xero

Phone etiquette

Time management

Tools

Big Change Software

Job description

McAllister A Vortex Company, LLC is seeking a proactive Document Controller to join our team. The role focuses on maintaining smooth office operations, handling administrative tasks, and supporting customer service for clients and engineers.

In this position you will manage data entry, calendar coordination, and filing while providing professional support across the office in a fast-paced environment.