Document Controller / Compliance Assistant

Construction Resources Ltd; Sheffield; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading construction firm in the United Kingdom is seeking an experienced Document Controller / Compliance Assistant to join their team. This role combines document management with compliance support in the social housing sector. Candidates should have experience in document control, proficiency with EDMS platforms, and strong organisational skills. Knowledge of ISO standards and regulatory requirements is essential. The role is office-based in the West Midlands with a focus on ensuring quality compliance throughout projects.

Qualifications

• Experience in a document control role within construction or social housing.
• Proficiency with Electronic Document Management Systems.
• Strong organisational and time-management skills are essential.

Responsibilities

• Manage and maintain electronic and physical documents efficiently.
• Ensure compliance with relevant legislation and regulatory standards.
• Coordinate contractor appointments and maintain compliance records.

Skills

Document control experience

EDMS proficiency

Organisational skills

Communication skills

Intermediate Microsoft Excel proficiency

Knowledge of ISO 19650-2

Understanding of compliance principles

Knowledge of PAS 25

Job description

Document Controller / Compliance Assistant

• West Midlands
• Permanent
• Salary: DOE

Our client is a well-established retrofit and decarbonisation specialist, delivering a full range of sustainable energy and home‑improvement measures to domestic properties. Their services include gas boiler replacements, external and internal wall insulation, underfloor and loft insulation, cavity wall insulation, solar PV installation, and air‑source heat pumps.

Due to continued growth and a strong pipeline of work, they are seeking an experienced Document Controller / Compliance Assistant to join their office‑based operations team in the West Midlands. This is a dual role, combining robust document‑control responsibilities with hands‑on compliance support within the social housing and retrofit sectors.

Core Responsibilities

Document Controller Duties

• Document Management: Create, organise, store, and retrieve electronic and physical documents (drawings, reports, correspondence, etc.).
• Control & Tracking: Maintain consistent naming conventions, version control, and document registers. Track revisions and distribution to ensure a complete audit trail.
• Distribution: Issue documentation to relevant project teams, contractors, and stakeholders, ensuring the most up‑to‑date version is always accessible.
• Quality Assurance: Review documents for accuracy, completeness, and alignment with company standards and regulatory requirements.
• System Administration: Manage and maintain the Electronic Document Management System (EDMS), including supporting or training staff in its use.
• Compliance: Ensure all documentation aligns with relevant legislation and standards such as building safety, GDPR, and industry best practice.

Compliance Assistant Duties

• Administrative Support: Assist the Asset Management team with audit preparation, meeting coordination, and general compliance administration.
• PAS 25: Must have experience with PAS 25 requirements.
• Tenant Communication: Contact tenants to arrange essential safety checks (gas, fire, electrical, etc.), issuing letters, texts, or other communications.
• Record Keeping: Maintain accurate compliance records across all relevant areas.
• Contractor Coordination: Schedule and coordinate contractor appointments, ensuring work is completed to required standards.
• Data & Performance Monitoring: Track contractor performance and assist with compliance monitoring.
• Regulatory Adherence: Support compliance with legislation and standards relevant to social housing.

Skills & Qualifications

• Experience in a document control role, ideally within construction, retrofit, or social housing.
• Proficiency with EDMS platforms.
• Strong organisational and time‑management skills.
• Knowledge of ISO 19650-2: 2018, the Golden Thread of information, and building safety legislation.
• Strong communication and stakeholder‑engagement skills.
• Intermediate Microsoft Excel proficiency.
• Experience with PAS 25.
• Basic understanding of compliance principles, data protection, and health & safety legislation.
• A proactive, flexible, and detail‑focused approach to work.